EIU Department of Purchasing

Conference Lodging

Any employee attending a conference or seminar in the course of state business may stay in the lowest priced room available at or near the hotel or motel in which the conference or seminar is located or in accommodations arranged by conference/seminar organizations, and shall be reimbursed for actual lodging expenses in excess of those allowed by the reimbursement rates above. The traveler must check the box on the travel voucher if conference lodging was used. If conference lodging was NOT used, and the amount is over the allowed amount, the traveler must fill out a Travel Exception form and attach to the voucher.