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Eastern Illinois University Police Department
7th & Grant
600 Lincoln Ave.
Charleston, IL 61920
(217) 581-5416 - parking
(217) 581-3213 -office
(217) 581-3212 -dispatch

 

police@www.eiu.edu

Annual Security Report 2013

INFORMATION ABOUT POLICIES AND PROCEDURES
INTRODUCTION
UNIVERSITY POLICE DEPARTMENT
ACCESS TO CAMPUS FACILITIES
REPORTING SUSPICIOUS ACTIVITY, EMERGENCIES & CRIMES
ENFORCEMENT OF ALCOHOL & DRUG VIOLATIONS
SEXUAL ASSUALT POLICIES & PROCEDURES
PREVENTION AND AWARENESS OF SEX OFFENSES
PROCEDURES TO FOLLOW IF A SEX OFFENSE OCCURS
PROCEDURES FOR ON CAMPUS DISCIPLINARY ACTION
POSSIBLE SANCTIONS
REGISTERED SEX OFFENDERS
MISSING STUDENTS
CRIME PREVENTION AND SAFETY AWARENESS
PROGRAMS
FIRE SAFETY
UNIVERSITY HOUSING AND SECURITY
CAMPUS MAINTENANCE
PARKING
CRIME STATISTICS
EASTERN ILLINOIS UNIVERSITY ANNUAL SECURITY REPORT TABLE
WHERE TO GET HELP OR INFORMATION
OFF CAMPUS
CAMPUS EMERGENCY MANAGEMENT PROVISIONS

 

The Annual Security Report is available in a hard-copy format upon request. Please contact the University Police Department located at 7th and Grant or phone us at (217) 581-3213 between 7:00 a.m. and 3:30 p.m. Monday through Friday.

The report contains certain crime statistics for the previous three years. It also contains policies, procedures, and contact information regarding campus safety.

INFORMATION ABOUT POLICIES AND PROCEDURES

Established in 1895, Eastern Illinois University provides quality, affordable undergraduate and graduate education for approximately 12,000 students. The University is committed to developing broadly educated, responsible citizens. Eastern students graduate at a higher rate than the state and national average rates. The success of the students can be attributed, in part, to the environment of the campus community.

The University is dedicated to the safety and welfare of all campus members and guests. The following information has been prepared to increase your awareness of the policies and procedures that are designed to protect you and your property. Portions are also provided in compliance with the Federal Drug-Free Schools and Communities Amendment Act (Public Law 101-226) and the Federal Student Right-To-Know and Campus Security Act (Public Law 101-542).

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INTRODUCTION

Eastern Illinois University is concerned about the safety and welfare of all campus members and guests. Because no community, including a campus community, is free from all crime, Eastern Illinois University has developed policies and procedures that are designed to ensure that every possible measure is taken to protect persons and property on campus.

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UNIVERSITY POLICE DEPARTMENT

The Eastern Illinois University Police Department, located at the corner of 7th and Grant, provides service and protection to the campus community 24 hours a day, 365 days a year. The 21-person force of armed and certified police officers have full arrest powers. All are trained in emergency response procedures, first aid, and firearms proficiency, and are provided continuing training opportunities to upgrade their skills.


The Department enforces state laws and University regulations. All criminal incidents are investigated. The University Police Department maintains a cooperative relationship with the Charleston City Police, the Coles County Sheriff's Department, (mutual-aid agreements are in place) and the Illinois State Police. Crimes reported to the Charleston Police Department involving students or occurring in areas immediately accessible to the campus are forwarded to the University Police Department. The University Police Department is a member of the local Crisis Response Team which consists of officers from several local departments.

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ACCESS TO CAMPUS FACILITIES

Building access is limited in the evenings and on weekends. Only those who have clearly demonstrated a need are issued keys to a building. Contract maintenance and physical plant employees are issued identification badges and must sign out keys. The Campus Police conduct routine security checks of the various buildings during evenings and night hours. 

REPORTING SUSPICIOUS ACTIVITY AND CRIMES

Students, faculty, staff, and guests are encouraged to report any crime or suspicious incidents to the University Police Department in an accurate and timely manner. Prompt reporting greatly assists law enforcement members in their investigation.  Reports may be made anonymously http://www.eiu.edu/~police/Welcome_Tips_Online.php or on a confidential basis in some circumstances. The University Police Department will attempt to substantiate the report. University telephone service is provided to each on-campus student room and apartment and in the offices and lobbies of campus buildings. In an emergency, dial 911. For non-emergency, dial 581-3212. For administrative purposes or information, the University Police can be reached by dialing 581- 3213 during normal business hours. In addition to 35 exterior telephones, 19 call-box phones are placed strategically throughout campus. These telephone boxes can be easily identified by a blue light and require only the push of a button to place an emergency call.

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ENFORCEMENT OF ALCOHOL & DRUG VIOLATIONS

Students who violate University policies concerning drugs and alcohol may be referred to the Office of Student Standards for disciplinary action in accordance with the Student Conduct Code. They may also be required to successfully complete a counseling and treatment program as a condition of continuing as a student of the University. Students, faculty and staff who violate State or Federal law may also be subject to criminal prosecution.

 

See policy Numbers 8, 151-153 in the EIU INTERNAL GOVERNING POLICIES (http://castle.eiu.edu/auditing/igplisting.php) for complete description of the drug and alcohol abuse policy at Eastern Illinois University. See also the mandated information provided by Eastern Illinois University, as required by the Federal Drug-Free Schools and Communities Amendment Act (http://www.eiu.edu/mandatedinformation/drug.php).

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SEXUAL ASSAULT INFORMATION AND PROTOCOL

Federal Student Right To Know and Campus Security Act, Public Law 101-542

Sexual Assault Notification

Eastern Illinois University is committed to providing the safest campus possible for our students, faculty and staff.  Sexual assault, abuse or other sexual misconduct including domestic violence, dating violence, and stalking is prohibited and will not be tolerated.  The University continually endeavors to prevent sexual assault by providing training and educational materials to all students and employees, and by thoroughly investigating complaints of assault.  Sexual assault is a crime and complaints will receive serious and immediate action.  Once a complaint is received, the first step taken by the University personnel will be to ensure that the complainant is safe and protected from harm.  The University understands that a complainant may need a support person to accompany them on campus and students and employees will be provided with contact information with various on-campus and off-campus resources.

Definition of Sexual Assault

The term sexual assault, as used by Eastern Illinois University, includes the legal definitions of sexual assault contained in Illinois State Law (http://www.ilga.gov/legislation/ilcs/ilcs4.asp?DocName=072000050HArt%2E+11&ActID=1876&ChapterID=53&SeqStart=14600000&SeqEnd=21000000),as well as the student conduct code (http://www.eiu.edu/judicial/studentconductcode.php).  The Student Conduct Code defines sexual misconduct as “any physical act of sexual nature, committed under duress or by force,  without the consent ( a freely given, knowing agreement) of the individuals involved.  Behaviors include, but are not limited to any form of sexual penetration without consent; intentional or knowingly touching of another person, either directly or through the clothing of sex organs, buttocks, or breast for the purpose of sexual gratification or arousal without the consent of the other person; indecent exposure with sexual intent; use of email, text, phone or any other form of communication to send sexually explicit materials that are unwelcomed by the recipient.

Definition of Consent

Consent must be given each time parties engage in sexual activity.  Consent given on a prior occasion does not indicate future consent.

Consent is defined as a freely given agreement to the act of sexual conduct in question. Lack of verbal or physical resistance or submission by the victim resulting from the use of force or threat of force by the accused shall not constitute consent. The manner of dress of the victim at the time of the offense shall not constitute consent.

A person who initially consents to sexual conduct is not deemed to have consented to any sexual conduct that occurs after he or she withdraws consent during the course of that sexual conduct.

 

Educational Programming and Training

The University is committed to ongoing awareness of sexual assault and misconduct issues for members of the campus community.  All new students and new employees are required to complete and attend primary prevention programs and awareness training.  All employees and students will be offered various trainings and prevention programs.

The University maintains several programs designed to eliminate sexual assault and misconduct including: RAD (Rape Aggression Defense), Alcohol EDU, specialized training of Residence Life Staff, campus workshops on sexual assault prevention and bystander intervention training, and other programs.

Filing a Complaint

The complainant controls when and where to file a complaint.  (In rare circumstances, the University may be required to proceed with an investigation without the cooperation of the complainant if failing to do so would put the greater campus community at risk).  There are multiple options available and complaints may be filed in any, all or none of the appropriate departments listed below.  In addition, complainants are encouraged to contact the EIU Counseling Center (217-581-3413, after hours 217-549-6483), where the Associate Director, Sexual Assault Prevention, will assist in coordinating the filing of complaints to decrease the burden of the complainant.  If requested by the complainant, the Counseling Center’s Associate Director, or other institutional personnel will assist in notifying law enforcement authorities.

Complainants are encouraged to take reasonable steps to preserve evidence by seeking immediate police and medical assistance in the event of an assault.  In addition to physical evidence, notes, electronic messages and phone records are examples of evidence that should be preserved.

Whenever possible, the offices and departments listed below will share fact-finding information so that the complainant is not required to unnecessarily recount factual allegations multiple times to different investigators.  The identity of the parties will remain as confidential as possible and in the event of a Freedom of Information Act Request for reports or information, the University will invoke all applicable exemptions which protect the identities of parties.

Complaints regarding violations of this policy may be filed in the following on-campus offices or departments:

The University Police Department (UPD)

Location:  7th and Grant (directly east of the University Union)

Phone:     581-3212 (911 if an emergency)

Hours:      Department is open daily until 4:30 p.m.; officers are on duty 24 hours.

UPD provides professional law enforcement services to the campus community.  They can receive, process, and investigate complaints of sexual assault and then forward information to the Coles County State’s Attorney for appropriate action if the complainant wishes to pursue a criminal complaint.

 

The Office of Student Standards

Location:  University Union – Lower Level

Phone:     581-3827

Hours:      Office is open M-F from 8 a.m. to 4:30 p.m.

The Office of Student Standards enforces the requirements of the Student Code of Conduct and, through its board or administratively, issues sanctions for violations of the code including violations of the sexual misconduct provision.  The Director is also a Title IX Deputy Coordinator.  Once a complaint is received, the Office of Student Standards will collect information and determine whether to proceed administratively or whether to send the matter to a board hearing (the more likely outcome).  The board will receive testimony from witnesses and will review applicable evidence or documentation.  The board uses the “preponderance of the evidence” standard.  Click here to view their procedures.

The Office of Civil Rights and Diversity

Title IX Coordinator

Location:  1011 Old Main

Phone:     581-5020

Hours:      Office is open M-F from 8 a.m. to 4:30 p.m., and by appointment.

The Office of Civil Rights and Diversity investigates complaints of sexual harassment according to the sexual harassment policy.  A single instance of sexual assault can also violate the University’s sexual harassment policy.  This office reviews and investigates allegations of sexual assault to the extent that such an act would violate the sexual harassment policy and/or Title IX.  Once a complaint is received, witnesses are interviewed and evidence is examined.  An investigative report with conclusions and recommendations is issued to the appropriate vice president usually within sixty days.  This office uses the “preponderance of the evidence” standard.  The complainant or the accused person can appeal the findings to the University president.

Complaints regarding violations of this policy may be filed in the following off-campus offices or departments:

The Charleston Police Department (CPD)

Location:  614 6th Street, Charleston,

Phone:     348-5221 (911 if an emergency)

Hours:      Department is open daily until 4:30 p.m.; officers are on duty 24 hours.

The Charleston Police Department provides professional law enforcement services to the Charleston community.  They can receive, process, and investigate complaints of sexual assault and then forward information to the Coles County State’s Attorney for appropriate action if the complainant wishes to pursue a criminal complaint.  The Department maintains a working relationship with the university, specifically the University Police Department and the Office of Student Standards.

REGISTERED SEX OFFENDERS

The Illinois State Police is responsible for maintaining this registry. Follow the link below to access the Illinois State Police website.

http://www.isp.state.il.us/sor/

MISSING STUDENTS

Eastern Illinois University strives to provide the safest possible working and learning environment for members of the campus community. It is the policy of the University that students residing on campus may provide emergency contact information to be used by the University when a student has been deemed to be missing for twenty four (24) hours.

Students may enter confidential emergency contact information on Panther Access to Web Services (PAWS) http://www.eiu.edu/paws

Upon notice of a possible missing person, appropriate campus personnel will be notified including housing employees affiliated with the student’s residence hall or campus apartment. University employees and students who receive notification of a possible missing person are directed to immediately contact the University Police Department (581-3212) and the Director of Housing and Dining (581-5111).

The University will notify appropriate law enforcement authorities within twenty four (24) hours after the student has been reported missing and will initiate emergency contact notification if it is determined that the student has been missing for more than twenty four (24) hours and has not returned to campus. For students under eighteen (18) years of age who are not emancipated, the University is required to notify a custodial parent or guardian.

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CRIME PREVENTION AND SAFETY AWARENESS

Crime prevention and safety awareness programs are on-going facets of the University's attempt at reducing campus crime. Eastern's prevention programs are aimed at both minimizing criminal opportunities and encouraging students to be responsible for their own security and that of others. These programs stress the necessary cooperation and involvement of all campus members. Together with the housing staff, student organizations, and SACIS, the University Police Department has developed the following programs and offers them each semester.

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PROGRAMS

RESIDENCE & STREET SAFETY: Provides students with information on protecting personal property and being aware of their surroundings. Approximately 15 times a year 
ALCOHOL & DRUG ABUSE: Provides students with information regarding the effects of drug and alcohol use. Approximately 10 times a year 
SELF-DEFENSE FOR WOMEN: Teaches female students, faculty, and staff some basic self-defense techniques and safety awareness.   Approximately 5 times a year
RAD (RAPE AGGRESSION DEFENSE): Instructs female students, faculty, and staff in self-defense techniques and safety awareness. 2 – 3 times a year
CAMPUS CRIME LOG: Updated every 2 business days
CRIME ADVISORIES: As required

Emergency Flip-charts are posted in offices and classrooms to provide the campus community with information regarding reporting and dealing with emergency situations.

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FIRE SAFETY

The Higher Education Opportunity Act, containing provisions for the Campus Fire Safety Right-to-Know act signed in to law August 14, 2008. The bill will require colleges and Universities to report fire safety information to the public.

Details can be found at http://www.eiu.edu/mandatedinformation/fire.php

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UNIVERSITY HOUSING AND SECURITY

EIU provides on-campus housing for 4300 students in 12 residence halls, 17 apartment buildings, and 19 fraternity/sorority houses. Freshmen are required to live in the residence halls. There are single-sex residence halls and coed halls by wing, floor or suite. The housing staff includes professional live-in directors and resident assistants who reside on each residence hall floor. All undergo thorough training in upholding residence hall security policies. Outside residence hall doors are locked from 10:00 p.m. to 6:00 a.m. Guests are allowed to visit during visitation hours only, and all guests of the opposite sex must be escorted by the host student to and from the room. From midnight to 4:00 a.m., during the time the University is in session, the police force is augmented by student night assistants who aid in maintaining security in the halls and work closely with the police. Upon report of missing room keys, the room door lock is promptly re-cored.

CAMPUS MAINTENANCE

University buildings and grounds are maintained with a concern for safety and security. Contract employees are issued an identification tag and must sign for keys. There is a campus Safety Officer, and safety and security hazards are first priority for the Physical Plant Department. The campus academic areas, residential areas, and parking lots are well illuminated. Sidewalks are designed and maintained to provide easily traveled visible routes. 

PARKING

Parents/visitors are encouraged to visit the campus at any time. Parking rules and regulations are enforced 24 hours a day, seven days a week. All vehicles must display a valid parking permit while parked on campus in accordance with specific lot signage. Some lots are also closed during early morning hours. A parking permit is not required on the weekends in student lots. Visitors may purchase a parking day pass at the University Police Department. Parking meters are also available at the Student Union and free visitor parking may be available by permit across from Blair Hall. Parking regulations are available at the University Police Department. .

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CRIME STATISTICS

Crime statistics are reported to state and federal agencies and a crime log is available to view at the University Police Department and on the web at http://www.eiu.edu/police/blotter.php. The crime log is updated every 2 business days. Eastern Illinois University believes providing timely information raises safety-consciousness. The following table represents the number of incidents reported, per offense type, for the three calendar years 2009-2011. Data for reporting purposes is solicited from the following areas: 

University Police 
University Housing 
Office of Student Standards 
Office of Intercollegiate Athletics 
Vice Presidents Office - Student Affairs
Vice President's Office -Academic Affairs
Charleston Police Department

The Counseling Center may submit generic information involving crime reports.

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EASTERN ILLINOIS UNIVERSITY ANNUAL SECURITY REPORT

CRIME  VENUE  2011 2012 2013
CRIMINAL HOMICIDE: ON CAMPUS*** 0 0 0
  RESIDENCE HALLS 0 0 0
MURDER AND NON-NEGLIGENT MANSLAUGHTER NON-CAMPUS BUILDING 0 0 0
  PUBLIC PROPERTY ADJACENT TO CAMPUS 0 0 0
NEGLIGENT MANSLAUGHTER ON CAMPUS*** 0 0 0
  RESIDENCE HALLS 0 0 0
  NON-CAMPUS BUILDING 0 0 0
` PUBLIC PROPERTY ADJACENT TO CAMPUS 0 0 0
SEX OFFENSES: ON CAMPUS*** 2 5 6
 FORCIBLE RESIDENCE HALLS 2 3 5
NON-FORCIBLE ON CAMPUS*** 0 0 0
  RESIDENCE HALLS 0 0 0
  NON-CAMPUS BUILDING 0 0 0
  PUBLIC PROPERTY ADJACENT TO CAMPUS 0 0 0
ROBBERY ON CAMPUS*** 0 2 0
  RESIDENCE HALLS 0 0 0
  NON-CAMPUS BUILDING 0 0 0
  PUBLIC PROPERTY ADJACENT TO CAMPUS 0 0 0
AGGRAVATED ASSAULT ON CAMPUS*** 7 9 4
  RESIDENCE HALLS 3 5 2
  NON-CAMPUS BUILDING 0 0 0
  PUBLIC PROPERTY ADJACENT TO CAMPUS 0 0 1
BURGLARY ON CAMPUS*** 8 6 5
  RESIDENCE HALLS 6 5 5
  NON-CAMPUS BUILDING 0 0 0
  PUBLIC PROPERTY ADJACENT TO CAMPUS 0 0 0
ARSON ON CAMPUS*** 0 0 0
  RESIDENCE HALLS 0 0 0
  NON-CAMPUS BUILDING 0 0 0
  PUBLIC PROPERTY ADJACENT TO CAMPUS 0 0 0
MOTOR VEHICLE THEFT ON CAMPUS*** 0 0 0
  RESIDENCE HALLS 0 0 0
  NON-CAMPUS BUILDING 0 0 0
  PUBLIC PROPERTY ADJACENT TO CAMPUS 0 0 0
ARREST FOR: ON CAMPUS*** 4 2 5
LIQUOR LAW VIOLATIONS RESIDENCE HALLS 0 0 2
  NON-CAMPUS BUILDING 0 0 0
  PUBLIC PROPERTY ADJACENT TO CAMPUS 0 0 0
DRUG-RELATED VIOLATIONS ON CAMPUS*** 23 17 12
  RESIDENCE HALLS 17 12 10
  NON-CAMPUS BUILDING 0 0 0
  PUBLIC PROPERTY ADJACENT TO CAMPUS 0 0 0
WEAPONS VIOLATIONS ON CAMPUS*** 0 0 0
  RESIDENCE HALLS 0 0 0
  NON-CAMPUS BUILDING 0 0 0
  PUBLIC PROPERTY ADJACENT TO CAMPUS 0 0 0
DISCIPLINARY REFERRALS: ON CAMPUS*** 401 292 222
  RESIDENCE HALLS 377 271 205
LIQUOR LAW VIOLATIONS NON-CAMPUS BUILDING 0 0 0
  PUBLIC PROPERTY ADJACENT TO CAMPUS 0 0 0
DRUG-RELATED VIOLATIONS ON CAMPUS*** 53 86 53
  RESIDENCE HALLS 47 79 41
  NON-CAMPUS BUILDING 0 0 0
  PUBLIC PROPERTY ADJACENT TO CAMPUS 0 0 0
WEAPONS POSSESSION ON CAMPUS*** 2 0 2
  RESIDENCE HALLS 1 0 0
  NON-CAMPUS BUILDING 0 0 0
  PUBLIC PROPERTY ADJACENT TO CAMPUS 0 0 0

No Hate Crimes were received during this reporting time frame.

(Table format courtesy of 1999 Campus Outreach, Inc.)

The Campus Security Act was amended in 1998. Any marked increase across years or in the revised statistics from previous years can be accounted for by the fact that the geographic boundaries for reporting were greatly expanded in 1998, and reporting of drug, alcohol, and weapons violations has also been broadened to include not only arrests but also disciplinary referrals.

*** This category includes all on-campus incidents, including those listed in the category below, "In dormitories or other residential facilities." Therefore, the two categories are not cumulative, but duplicative.

KEY TO HATE CRIMES NOTATIONS:
Type of Bias or Prejudice Race = ra Gender = g Religion = re Sexual Orientation = s Ethnicity = e Disability = d

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WHERE TO GET HELP OR INFORMATION ON CAMPUS AT EASTERN ILLINOIS UNIVERSITY

ANY EMERGENCY: 911
COUNSELING CENTER: 581-3413 www.eiu.edu/~counsctr/
CRIME PREVENTION: 581-3213
CRIMINAL INVESTIGATION: 581-3213
ENVIRONMENTAL HEALTH & SAFETY: 581-7068 www.eiu.edu/~environ/index.php
HEALTH EDUCATION RESOURCE CENTER: 581-7786www.eiu.edu/~herc/
HEALTH SERVICE: 581-3013 www.eiu.edu/~health/
HOUSING OFFICE: 581-5111 www.eiu.edu/~housing/
EIU INTERNAL GOVERNING POLICIES: http://castle.eiu.edu/auditing/igplisting.php
OFFICE OF STUDENT STANDARDS: 581-3827 www.eiu.edu/~judicial/
OFFICE OF THE VICE PRESIDENT FOR STUDENT AFFAIRS: 581-3221www.eiu.edu/~stuaff/
PARKING SERVICES: 581-5416www.eiu.edu/~police/
SEXUAL ASSAULT COUNSELING & INFORMATION SERVICES: 348-5033www.eiu.edu/~volunteer/agency_sacis.php
STUDENT LEGAL SERVICES: 581-6054http://castle.eiu.edu/sls/
UNIVERSITY POLICE DEPARTMENT EMERGENCY: 911
UNIVERSITY POLICE NON-EMERGENCY: 581-3212
UNIVERSITY POLICE ADMINISTRATION: 581-3213
PARKING WEBSITE: www.eiu.edu/~police/park.html
POLICE WEBSITE: www.eiu.edu/~police/

When students or employees seek professional counseling from a professional counselor at any of the above organizations, the counselors are encouraged, if and when they deem it appropriate, to inform persons being counseled of the procedures to report crimes on a voluntary basis for inclusion into the annual crime statistics.

 WHERE TO GET HELP OR INFORMATION OFF CAMPUS

ABBCON COUNSELING SERVICE-SUBSTANCE ABUSE COUNSELING,
DUI ASSESSMENT, EDUCATION, & TREATMENT: 345-3156
ADOLESCENT CHEMICAL DEPENDENCY PROGRAM: 258-6018
CENTRAL EAST ALCOHOLISM & DRUG (CEAD) COUNCIL/
HOUR HOUSE- OUTPATIENT, RESIDENTIAL, GROUP, &
FAMILY CHEMICAL DEPENDENCY PROGRAMS, DUI
ASSESSMENT & EDUCATION: 348-8108
CHARLESTON POLICE DEPARTMENT EMERGENCY: 911
CHARLESTON POLICE DEPARTMENT NON-EMERGENCY: 345-8407
HOPE OF EAST CENTRAL ILLINOIS (DOMESTIC VIOLENCE) CRISIS LINE: 1-888-345-3990
HOPE OF EAST CENTRAL ILLINOIS (DOMESTIC VIOLENCE) CRISIS LINE BUSINESS LINE: 348-5931
COLES COUNTY HEALTH DEPARTMENT: 348-0530
COLES COUNTY SHERIFF 'S OFFICE EMERGENCY: 911
COLES COUNTY SHERIFF 'S OFFICE NON-EMERGENCY: 348-7332
SARAH BUSH LINCOLN HEALTH CENTER: 348-2525
STATE OF ILLINOIS : 
COLES COUNTY STATES ATTORNEY'S OFFICE: 348-0561
NATIONAL HOTLINE NUMBERS: 
1-800-COCAINE
1-800-662-HELP
1-800-342-AIDS
1-800-SAY-NO-TO NATIONAL CLEARINGHOUSE
FOR ALCOHOL & DRUG INFORMATION

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CAMPUS EMERGENCY MANAGEMENT PROVISIONS

Timely Warning

Warnings via e-mail and phone text messages will be generated when incidents reported to the campus police have occurred on campus or adjacent to the campus and present a serious and on-going threat to the university community as determined by the administration. The Vice President of Student Affairs (or designee) is responsible for issuing this timely warning. In general, warnings will be sent to the campus community as a whole but may be directed toward specific segments (i.e. inhabitants of a particular building).

Warning may not be sent if they are viewed as compromising to local law enforcement, interfere with emergency response, or endanger others.

Emergency Response

Emergencies or dangerous situations should be reported to the University Police Department and officers will be dispatched to investigate and confirm the emergency. If confirmed, the University Police Department will notify the Vice President of Student Affairs. Activation of all or part of the emergency notification system will be decided by the incident commander and the Vice President of Student Affairs.

The Institutional Emergencies Committee is maintained as a standing University committee for the purpose of advising the President on actions to be taken in the event of an emergency which threatens or requires the closing of the institution. The Committee shall be representative of students, faculty and administration and shall be composed of the President's Council, the Student Body President, the Chair of the Faculty Senate, and the Chair of the Staff Senate, to the extent they are available. The President shall serve as Chair.

Resource personnel to the Committee shall be composed of the Emergency Management Team.

The Emergency Management Team (EMT) will coordinate the immediate institutional response to situations involving loss of life, major accidents, disturbances, disasters, etc. The EMT does not replace the University's senior leadership in determining appropriate responses to emergencies, but rather coordinates the initial response and planning for emergencies under the direction of the President's Council. The membership will vary depending on the nature of the emergency.

The EMT will normally be formed from among the following members, as appropriate to the incident. Each member will have a designated alternate:

 

Vice President for Student Affairs, Chair
Director, University Housing and Dining Services
Director, Media Relations
Director, Counseling Center
Director, Health Service
Director, Minority Affairs
Director, International Students (if international students are involved)
Director, Student Services
Chief, University Police Department
Director, Office of Student Standards (for conduct-related emergencies)

Evacutaion Procedures

You MUST evacuate when ordered to do so. This includes both the activation of an audible/visible fire alarm and/or verbal orders from police or emergency resource personnel. In case of an emergency:

  • Remain calm; walk, do not run. Keep noise to a minimum.
  • Move in an orderly manner to the nearest exit. Exit signs are located throughout buildings, and evacuation routes are posted near public entrances and within each classroom.
  • If smoke is in the air, stay as close to the floor as possible. Crawl, if necessary.
  • Cover your nose and mouth with a wet cloth/paper towel, if possible.
  • With back of hand, feel any closed doors for heat. If not hot, brace yourself against the door and open it slowly. If it is hot, DO NOT OPEN. Seek an alternate escape route.
  • Use the stairs. DO NOT use the elevators. DO NOT push or crowd. Hold the handrails in stairwell. Assist people with disabilities, when possible.
  • If relocating outside the building, move to an assembly area at least 300 feet from the building and watch for falling debris. Keep streets clear for emergency vehicles.

If you are unable to leave the building because of a physical disability, injury, or obstruction:

  • Go to the nearest safe area.
  • Notify the University Police at 911.
  • Signal out a window, if possible.
  • Remain calm. Responders will arrive.

Do not re-enter the building until authorized by police or other emergency response personnel.

Notification: EIU will promptly evaluate each situation based on incident specifics and life safety factors. Considering safe and effective victim assistance and emergency mitigation, a decision will be made by the Vice President of Student Affairs regarding the content of the notifications and/or the decision to initiate the notification system. The initial notifications, including ALERT EIU text messages, will normally provide basic information designed to immediately notify the EIU community of the situation. More detailed information will be included in the subsequent notifications and posted on EIU’s website. The University has multiple options to notify the campus community of emergency situations. Sirens on the campus may be activated along with a public address system to indicate an emergency. The campus webpage may be used to put out information, especially in regards to an on-going emergency. Flyers and bulletins may be posted around the campus and within university buildings. E-mail alerts and phone text messages may also be sent to alert the campus. (http://www.eiu.edu/alerteiu/ ) Students and employees are encouraged to sign up to receive emergency alerts via their cell phones and to check their campus e-mail accounts when safe to do so if the sirens are activated. The emergency weather and notification sirens are tested on the first Tuesday of the month at 10:00 and 10:30 a.m. respectively. In addition to ALERT EIU text messages, students, faculty, staff, and the surrounding community should be aware that information will be provided to WEIU Radio (88.9 FM) and TV Channel 51/Mediacom Cable 6 by the Media Relations Office.

 

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