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Disability Services |

What Faculty Need to Know Brochure



Guidelines for Documentation

Accommodations & Services

Useful Information

Campus Support Services

Contact Information

What Faculty Need to Know about Student Disability Services

Office of Student Disability Services (OSDS) Responsibilities

  • Determine disability eligibility based on the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act, Subpart E, not the Individuals with Disabilities Education Act (IDEA).
  • Determine accommodations and services for students with various disabilities. Accommodations are based on medical, educational, and/or psychological documentation from an appropriately licensed professional as well as the student’s individual needs.
  • Facilitate programmatic access for students in the educational environment.
  • Convert print to electronic text for faculty to accommodate students with disabilities.
  • Develop policies and procedures based on current laws.
  • Provide consultation and education to the University and area communities.

Student Responsibilities

  • Provide appropriate documentation to OSDS and request accommodations if needed.
  • Make an appointment with faculty, as soon as possible, to provide an accommodation letter from OSDS and discuss accommodation needs.
  • Complete all fundamental requirements of the course.

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Faculty Responsibilities

  • Include a reference to OSDS on class syllabus. For example, “If you are a student with a documented disability in need of accommodations to fully participate in this class, please contact the Office of Student Disability Services (OSDS). All accommodations must be approved through OSDS. Please stop by Ninth Street Hall, room 2022, or call 217-581-6583 to make an appointment.”
  • Encourage students to make an appointment to discuss their accommodations.
  • Provide accommodations outlined in the student’s accommodation letter.
  • Provide instructional materials in an accessible format according to the student’s accommodation letter and/or according to the information sent via email by the Alternate Media Technology Specialist.
  • For students with a note-taker accommodation, ask for a volunteer note taker for the student with the accommodation. A method for doing this is included on the student’s accommodation letter. The Director of OSDS will write a letter of appreciation to the student volunteer with the instructors’ recommendation.
  • If you need assistance with off-campus or online classes, please contact the Office of Student Disability Services.

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Testing Accommodations

Some students with disabilities require testing accommodations such as extended time, a separate testing environment, a scribe, or a test reader.

Alternate testing locations should be in a distraction free environment (i.e. away from ringing phones, people talking or walking through, Etc.).  

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Closed Captioning

Instructors are notified that they have a student in their class requiring captioning as soon as the Office of Student Disability Services is made aware of it. This does not always provide ample time to ensure captioning is done by the time the instructor wants to show videos. It takes CATS 4-6 weeks to complete captioning. Therefore, ensuring all videos are captioned may be the best option for instructors.

In accordance with federal law, ALL INSTRUCTORS (as agents of the University) are required to make all classroom materials available to students with disabilities at the same time that it is made available to all other students. All videos and/or clips that you plan to show during the semester must be checked by you for closed captioning. In the event that any videos (whether shown in class, or assigned outside of class) are scheduled to be shown you will:

  • Want to check to determine if the video being shown is captioned,
  • If the video has not been captioned work with your Instructional Support Specialist (ISS) within your department to make sure the video is captioned, or
  • Contact CATS to have the video captioned by calling 217-581-8396 or emailing cats@eiu.edu

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  • Maintain confidentiality, even if the student discloses in front of others.
  • Encourage students to speak about disability concerns with you in private.
  • OSDS can communicate information to faculty on a “need-to-know” basis.

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Faculty Resources

In person, by phone, or through email:

  • OSDS staff are always available to answer questions or discuss issues.
  • OSDS is willing to provide presentations for faculty, staff, and students on various topics.
  • OSDS is willing to come to faculty meetings to provide information and answer questions.

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Faculty Appreciation

Faculty Appreciation Day is an event that provides the opportunity for students with disabilities to thank and honor faculty for their time, commitment, and dedication. Each student nominates an outstanding faculty member who has played a significant role in their success at Eastern. The student shares a personal statement of how this faculty member supported and encouraged their endeavors. The programming, organization, and funding for this annual event is provided by the Office of Student Disability Services

To read what students have shared about their nominated faculty click here

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Interesting Facts

  • The most commonly registered disabilities with OSDS are learning disabilities.
  • ADHD is the second most common disability registered with OSDS.
  • Students with psychological disorders (Bi-polar, anxiety, depression, and so forth) are coming to college in greater numbers.
  • The number of students on the Autism Spectrum is increasing.
  • Students cannot always clearly articulate what their disability is or how it impacts them in an academic setting.

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The following links, plus additional resources may be found on the OSDS website under “Faculty and Staff Resources” Go to: www.eiu.edu/disability

· Captioning Services:

CATS multimedia services

· Accessibility for On-line Classes:

Julie A. Lockett, Director: Instructional Technology & Training Services and Trainer for CATS Training Services
jalockett@eiu.edu 217-581-8449

· Universal Design:


· Learning Disabilities:


· Attention Deficit Hyperactivity Disorder (ADHD):


· Autism Spectrum Disorder: http://www.disabled-world.com/health/neurology/autism/famous-autistic.php

· Schizophrenia:


· Hearing impairments and deafness:


· Low vision and blindness:


· Americans with Disabilities Act (ADA):