Dec 20, 2014

 

Miscellaneous

HUMAN RESOURCES EMPLOYMENT/EXAMINATIONS HOLIDAY OFFICE HOURS
The Human Resources Employment/Examinations Office will be closed Dec. 24 through Jan. 4. The office will reopen at 8 a.m. Monday, Jan. 5. Have a wonderful holiday season!!

JULIE A. WILKERSON, HR Officer/Human Resources Employment
Posted: Dec 18, 2014


MICROSOFT OFFICE 365 PROPLUS NOW AVAILABLE FOR EIU FACULTY AND STAFF
Microsoft Office 365 ProPlus is now available at no cost for current employees of EIU. Microsoft offers this through a program called “Office 365 Education,” an evolution of their previous “Student Advantage” program. This version of Microsoft Office should not be installed on EIU-owned computers. Office 365 ProPlus allows you to use the latest version of Office on up to five personal devices such as Windows computers, Mac computers, or tablets and smartphones. Further information may be found on the ITS Self Help website here.

CAY A. KOLLING, Information Technology Services
Posted: Dec 17, 2014


CLASS PACKETS AT THE PANTHER PRINT & COPY CENTER
Save time, energy and money -- for you AND your students!! Bring your syllabus/supplemental information/reading/class packet(s) in to the Copy Center. We will print your information to your specifications, and have it available for your students to purchase in a timely manner (through the Union Bookstore), with no hassle to you, and as little cost to them as possible. It’s our pleasure to offer quick, courteous and accurate service to our faculty and staff, as well as the student body. If you have questions or need assistance in any way, please contact Jon Crask by calling 217-581-5334, or contact him via email at jlcrask@eiu.edu. The Panther Print & Copy Center is located in Room 2055 of the MLK Jr. Union. We look forward to serving you!

TED E. HART, Panther Print & Copy Center
Posted: Dec 15, 2014


OFFICE MAX HOLIDAY DELIVERY SCHEDULE
Office Max will not make deliveries between Wednesday, Dec. 24, 2014, and Thursday, Jan. 1, 2015. Regular delivery service will resume on Thursday, Jan. 2. Please order your supplies ahead of time so that you are covered during this time.

PENNY S. WALK, Purchasing
Posted: Dec 09, 2014


HOLIDAY PAYROLL DISTRIBUTION HOURS
The Cashier's Office will be open for bi-weekly payroll check distribution from 9 to 10 a.m. Friday, Dec. 26, 2014.

We will be open from 9 to 10 a.m. Friday, Jan. 2, 2015, for monthly payroll check distribution.

AMANDA L. HARMON, Accounting
Posted: Dec 09, 2014


FINAL EXAMS SCANTRON PICK-UP
Any exams with electronic results that are not picked up by 4:30 p.m. Monday, Dec. 22, will be returned to their respective departments via campus mail.

WENDY LONG, Director, Office of Testing & Evaluation
Posted: Dec 08, 2014


LIBRARY ADDS 1,086 NEW TITLES IN NOVEMBER
During November, Booth Library acquired and cataloged 1,086 new items. The list can be viewed here. The list is arranged by location: Ballenger Teachers’ Center, Books, Electronic Resources, Illinois and Federal Documents, Maps, Media, Reference Collection, Special Collections and University Archives. The titles are listed by call number within each location. Please contact Karen Whisler, head of Collection Development, at 581-7551 or klwhisler@eiu.edu if you have questions.

DAVID S. BELL, Library Services
Posted: Dec 08, 2014


GET THEM A GIFT CARD THEY'LL ACTUALLY USE.
Purchase your staff, colleague or supervisor a gift card from Panther Dining this holiday season. Dining Dollar gift cards are redeemable at the University Food Court, Java B&B, Panther Pantry, Marketplace Convenience Store (Thomas Hall), and all three residential dining centers. Available in increments of $5 at the Office of University Housing & Dining Services in the lower level, west wing, of the MLK Jr. Union. Stop in today!

CHAD M. FRANKS, Publicity and Promotions Specialist
Posted: Dec 05, 2014


RETENTION OF RECORDS
The Principles® from International Association of Records Managers and Administrators (International ARMA)

Retention is the seventh of the eight principles that can be found at the RIM website.

• An organization shall maintain its records and information for an appropriate time, taking into account legal, regulatory, fiscal, operational and historical requirements.
• To minimize risks and costs associated with records retention, it is essential to immediately dispose of records after their retention period expires.

It is important to dispose of records when the life value has lapsed. Follow your department's retention schedule.

CATHY L. KIMBALL, Records & Information Management
Posted: Dec 01, 2014


ATTENTION PANTHERFILE USERS: PANTHERFILE SERVICES BEING DISCONTINUED
ITS is in the process of decommissioning PantherFile services. As part of this process, ITS suggests PantherFile users migrate their data to PantherShare. Users that have files on PantherFile will receive an email from ITS informing them of steps to take to migrate their files and folders to the new service. Beginning Tuesday, Nov. 25, email will be sent weekly to users who have not migrated off PantherFile services. The email will include links to instructions on how to migrate data on your own or request ITS migrate the data for you.

DAVID P. EMMERICH, Information Technology Services
Posted: Nov 24, 2014


TONER SCAM
Several departments have reported being contacted by a toner company stating that it is time to order new toner cartridges for their Konica copier. This is a scam. According to the contract with Konica Minolta, EIU departments do not pay for toner cartridges, staples, and maintenance or repair parts. The only thing that is paid by an EIU department is the cost per copy. If you receive calls like this, forward to Lisa Standerfer (581-6010).

LISA J. STANDERFER, Purchasing
Posted: Nov 21, 2014


BUILDING TEMPERATURE REDUCTIONS DURING THE HEATING MONTHS
In an effort to lower campus heating costs, the administration has approved building temperature reductions for the heating months. Normal occupied building temperatures will be set to maintain 68 degrees minimum and should provide good general comfort conditions. Temperature set points during unoccupied times and during the holiday breaks will be set a few degrees lower beginning Saturday, Dec. 20, through Sunday, Jan. 4.

Campus partners are reminded to dress for the season and expect the cooler indoor temperatures. If there are any occupants who have a medically related need for supplemental heat, please contact Human Resources for an accommodation determination.

Facilities Planning and Management,
Posted: Nov 20, 2014


MICHAEL R. HOADLEY INSTRUCTIONAL TECHNOLOGY AWARD
The Center for Academic Technology Support [CATS] invites nominations for the 2014-2015 Michael R. Hoadley Instructional Technology Award. This prestigious faculty recognition includes a $1,000 award to be used at the recipient’s discretion. For complete details on this award and the nomination process, please refer here.

Chair nomination and review deadline is 4 p.m. Friday, Dec. 5, 2014.
Dean review deadline is 4 p.m. Friday, Dec. 21, 2014.
Committee review deadline is 4 p.m. Tuesday, Jan. 13, 2015.

RHONDA F. BROTHERTON, CATS
Posted: Nov 18, 2014


QUICK TIPS FOR EMAIL MANAGEMENT
Every employee should review email folders on a regular basis to determine what should be kept. If the email is a record, then it should be retained for the amount of time as indicated in your department’s retention schedule.

Regular review of your email will:
• reduce clutter,
• make information easier to find,
• decrease storage needs, which in turn saves money,
• and help to ensure that employees aren’t holding onto information that can be deleted.

Quick tips for email management from the Illinois State Records Commission can be found here.

Questions? See your departmental records coordinator or contact the EIU records manager at 581-3318.

CATHY KIMBALL, EIU Records Manager
Posted: Nov 15, 2014





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