Dec 03, 2016


Human Resources

Any employee planning to terminate their employment from EIU in December should consider that many university offices will be closed over the holiday season, so plan ahead to complete the exit process. Please try to complete Clearance Sheets early, or call ahead to check on the dates offices will be closed. If you have timing issues, or have concerns, please contact Carol Galey ( or Cindy Maples ( for assistance.

CAROL A. GALEY, Human Resources
Posted: Nov 28, 2016

Due to the Christmas holiday, new contracts, contract changes, Request for Supplemental Personal Services Payment forms, or any other items affecting the December payroll MUST be received in the Human Resources Employment Office by Monday, Dec. 12. Any requests for payment received after that date will be processed in the January payroll. If you have questions, please contact Carol Galey ( or Cindy Maples (

CAROL A. GALEY, Human Resources
Posted: Nov 28, 2016

Civil service employees are required to contact the HR Employment Office when terminating from the university. Employees will be asked to sign a resignation or retirement form and will be given a clearance sheet which requires signatures from various offices on campus. The completed clearance sheet must be returned to the Employment Office by the termination date, or a paper check will be issued. If you have any questions about this procedure, please contact the HR Employment Office at 581-3463.

CAROL A. GALEY, Human Resources
Posted: Nov 28, 2016

USCIS has published a revised version of Form I-9 that can be used now, but will be mandatory by Jan. 22, 2017. This version may still be printed for manual completion, but the changes are designed to enhance form completion using a computer and to reduce errors. There have been many changes made to the form and the instructions, so it is advised that you study them carefully and begin using the revised version as soon as possible. Please go to the USCIS website to see the new version and instructions here.

If you have any questions about completing a Form I-9, please contact Carol Galey ( or Cindy Maples ( in the HR Employment Office.

CAROL A. GALEY, Human Resources
Posted: Nov 16, 2016

The university will be closed in observance of Christmas and New Year's on Eastern's four official holidays: Friday and Monday, Dec. 23 and 26; Friday, Dec. 30; and Monday, Jan. 2. Employees may use accrued leave or leave without pay, with supervisor approval, from Monday, Dec. 19, through Monday, Jan. 2.

Employees who are in probationary status will be allowed to use any available accrued leave or take leave without pay during this time. Probationary employees who wish to use accrued leave during the holiday period must complete the Civil Service Employee Request for Accrued Leave During Probation form available in the Benefits Office. Supervisors are encouraged to approve such time-off requests unless the employment is required for essential duties during that period. Should an employee choose to take leave without pay, please note that accrued leave, sick leave and service credit will not be earned.

Please note that the following eligibility rules apply for holiday compensation. Employees must be in an approved pay status, with or without pay, on the last scheduled work day before the holiday and the first scheduled work day following the holiday in order to receive holiday pay. Employees who are subject to the provisions of a prevailing-rate area agreement or a collective bargaining agreement will be paid according to the terms of the respective agreement.

In order to conserve energy, building temperatures will be reduced Monday, Dec. 19, through Monday, Jan 2. Inquiries regarding this information may be directed to the Benefits Office at 581-5825. Happy holidays!

Posted: Nov 14, 2016

Faculty and administrative employees must submit a letter of resignation or intent to retire to their direct report. Copies should be sent to the appropriate vice president and the Human Resources Employment Office. A clearance sheet will be sent to the employee from the HR Employment Office near the termination date. This form requires the employee to obtain signatures from various offices on campus and must be returned to the HR Employment Office by the deadline listed on the form. If the Clearance Sheet is not received by the deadline, a paper check will be issued and must be picked up in person at the Cashiers Office. This procedure also applies to temporary employees with specific contract end dates. If you have questions about the procedure, please contact Carol Galey ( or Cindy Maples (

CAROL A. GALEY, Human Resources
Posted: Nov 01, 2016

A VALIC representative will be on campus from 9 a.m. to 1 p.m. each Wednesday in the Sullivan Room, MLK Jr. Union. If you wish to make an appointment, please call 217-821-5289.

VALIC is one of EIU's approved vendors for the 403b plan. A 403b is a voluntary retirement plan developed to enhance an employee's retirement. VALIC is one of the approved vendors offered by EIU.

For information about EIU's 403b plans, please visit our page here.

AMANDA K. ZUCCO, Benefits Services
Posted: May 12, 2016

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