Fall 2008

Fall 2007

Fall 2004

Spring 2004

September 12, 2003

November 6, 2002

September 25, 2002

August 22, 2002

February 18, 2002

January 13, 2002

January 4, 2002

October 31, 2001

September 10, 2001

August 14, 2001

April 17, 2001

February 26, 2001

Archive use only; may contain outdated information.

ADVISING OVERVIEW FOR FALL 2008

UPDATES

REMINDERS

The Campus Advising Network (CAN) will be publishing an ADVISORGRAM once a semester with reminders and changes that have occurred during the semester. This is to be a list of helpful information for advisors. If you would like information to be added to our ADVISORGRAM, please contact me. This information can also be found on our website.

Monica Zeigler, Chairperson, CAN

Assistant Director 
Academic Advising Center 

Archive use only; may contain outdated information.

FAll 2007 Issue

Reminders for advisors:

* The application for "commencement by exceptionality" form is found on the CAN website.

* Application for Commencement (Standard and Exceptionality) Deadlines: Tuesday, November 6, 2007 for Fall; March 19, 2008 for Spring.

* A reminder about retaking courses: if students earn a "D" or "F" on any course, and repeats the course, the highest grade is used for GPA calculation.

* A note about senior seminars and the BANNER system: BANNER will check to see if the student's credits in progress will give the student 90 credit hours. If it does, they will be allowed to register for Senior Seminar.

* A reminder regarding students who are on academic warning for the first time: They cannot take more than 15 credit hours with the exception of EIU 2919 (Strategies for Success), which gives them 1 credit hour that does not go towards graduation but is counted in the GPA.

Archive use only; may contain outdated information.

ADVISORGRAM FALL 2004

A publication of the Campus Advisory Network (CAN)

October, 2004

*******************************************************************

Deadlines Approaching!

The last date for students under older catalogs to take the Writing Competency Exam is October 23.  After October 23, the majority of students will need to submit to the Writing Portfolio, but this will be done on a case-by-case basis.

Students who are eligible and wish to participate in the Fall 2004 graduation ceremony by exceptionality must apply by November 2.  The criteria for participating in the ceremony by exceptionality is as follows:

        1.      Have applied to graduate Spring Semester 2005, and

        2.      Have only student teaching, internship, or practicum complete Spring 2005.

Eligible students should see the certifying officer in their college for an application.

*******************************************************************

NEW!

Students can apply/reapply for graduation on-line!

Students can now apply or reapply for graduation on-line through PAWS.  After signing on to PAWS, they need to click on the "Records" link, and then on "Application for Graduation" to begin the process.  When filling out the initial application, students will be required to fill out an Undergraduate Student Survey, which will take about 10 minutes to complete.  The student's account will automatically be billed the $25 application fee when they submit the application.

Information they need to know when applying/reapplying on-line:

        1.      Name to be on diploma

        2.      Address where diploma is to be sent

        3.      Term and year they expect to graduate

        4.      Year of the catalog they are following for graduation (verify this with advisor!)

        5.      Valid EIU e-mail address

        6.      Degree, major, option, concentration, minor (if applicable)

SUMMARY OF MAJOR ADVISING POLICY CHANGES

Academic Assessment and Testing (Debbie Hopgood, csdch/5986)

Online CLEP exams are available through Academic Assessment and Testing.  EIU can administer any CLEP available, but this does NOT guarantee acceptance at EIU.  Students interested in receiving credit via a CLEP exam should contact their advisor.  They need to make sure they can get credit for the intended exam(s) by contacting the Records Office (3511); only then should the students register for the exam through AA & T.  Please note that there are space and staff limitations, so it is imperative that students register for the exams EARLY in the semester.

Athletics (Betty Ralston, cfer/6992, and Cindy Tozer, cscla/7059):

1.      No student-athlete may repeat a "gen-ed" course.

2.      Advisors please remind students of courses in which they need to achieve a "C" or better.

3.      Written approval is required for all summer courses. (This is a new NCAA requirement.)  There is a form to be filled out for such a request; see Betty or Cindy for this.

4.      Student-athletes need to apply for graduation at the start of their 5th semester at EIU.

5.      Student-athletes need approval to drop courses.  See Betty or Cindy for this.

6.      Advise potential student-athletes that there is NO GUARANTEE of receiving a scholarship; there is a "scholarship pool" to which they must apply.

Council of Academic Affairs (James Tidwell, cfjat/7118)

1.      Incompletes: If a student is assigned an incomplete, advise students that they do not need to re-register for course, only meet the requirements for removing the "I."

2.      Late withdrawal: There are new guidelines for late withdrawal, and a new form for requesting one.  For details, consult the September 2 CAA minutes at www.eiu.edu/~eiucaa/minutes090204.pdf.

3.      University e-mail usage:  Advisors, please strongly encourage students to check their university e-mail account regularly.  More and more types of official university information are routed to students' EIU e-mail accounts. For example, if a student has been officially added to a course, the notice of such action will be sent to that student's EIU e-mail account.

EIU4 Program (Cynthia Johnson, cgcj1/8373)

Cynthia Johnson has replaced Josh Hayes as the coordinator of the EIU4 program.  Literature is available for advisors and students needing information on the program, and questions can be directed to Cynthia.

Electronic Writing Portfolio (Karla Sanders, cskjs/6056)

Brochures explaining the EWP are available in whatever quantity you need for your students.  Contact Karla.

Teacher Education (Doug Bower, csdjb/2524)

1.      Basic Skills Test: Encourage native teacher ed. students to take the test early.  Transfer teacher ed. students must take the test the summer before they arrive or on the first test date of the semester they matriculate.

2.      Technology Proficiency Tests: All students should be encouraged to take the test early.  Advisors, please emphasize to the students that they need to show up for the date they sign up for!

3.      Education Scholars Program:  It is not too late for students to join the ESP.  The program is designed to recognize and support students entering teacher education programs who have demonstrated academic excellence either during their high school career or during their community college career.  Recognition as an Education Scholar signifies to the university community and potential employers the candidate's commitment to academic excellence and the teaching profession.  As an Education Scholar students are offered special opportunities in regards to professional development, social activities, mentoring, and many others.  If you have students in your class or advisees that meet the following requirements, please encourage them to apply to the program.  All they need to do is go to CEPS' website, www.eiu.edu/ceps, download the application, and submit it to the Dean's office of the College of Education and Professional Studies.

Fall 2004 Freshman Education Scholars: First-Time Freshmen in Fall 2004 (we are also accepting applications from Spring 2005 and Fall 2005 First-Time Freshmen) majoring in a field with teacher certification with an ACT composite   of 24 or higher and in the upper 1/2 of their high school class.

Fall 2004 Transfer Education Scholars: Fall 2004 Community College Transfer Students (we are also accepting applications from Spring 2005 and Fall 2005 transfer students) majoring in a field with teacher certification with a cumulative GPA of 3.25 at their community college and involvement in extracurricular activities during their community college career.

For more information about these programs and/or to download an application, please visit the Education Scholars website at www.eiu.edu/~edscholr. If you would prefer a supply of paper applications for the program please e-mail Doug and let him know how many you would like.

Transfer Students (Rita Pearson, cfrip/7663)

1.      A transfer student matriculating with 9 c.u. of social and behavioral sciences course work satisfies the Constitution requirement of General Education.

2.      If a transfer student has an I.A.I. (Illinois Articulation Initiative) package or an Associates' degree, then the Cultural Diversity requirement of General Education is satisfied.

*******************************************************************

Prepared by Christopher Mitchell (cfcjm2/3451), Theatre

Arts/CAN Steering Committee.

Archive use only; may contain outdated information.

SPRING 2004 ADVISORGRAM

Issue #14
February 20, 2004


The Campus Advising Network
http://www.eiu.edu/~caneiu?

CALENDAR

M 2/23 Summer Schedule published
M 3/1 Fall Schedule published.
TH 3/4 CAN Forum
M 3/8 Athletes, Honors students, and graduate students may register
M 3/22 Seniors may register
M 3/29 Juniors may register
M 4/5 Sophomores may register
M 4/12 Freshmen may register


Your Friendly Neighborhood Steering Committee!

Chair: Andrew Methven, cfasm@eiu.edu, 581-6241, College of Sciences
Vice-Chair: Fraun Lewis, cflfl@eiu.edu, 581-7413, Professional Advisors
Kathy Bennett, cskab@eiu.edu, 581-6902, Certifying Deans
Julie Dietz, cfjcd@eiu.edu, 581-6445, CEPS
Jean Wolski, cfjkw@eiu.edu, 581-5919, Arts & Humanities
Rose Myers-Bradley, cfrm@eiu.edu, 581-5310, Business & Applied Sciences
Amanda Sartore, steviefan82@hotmail.com, Student Representative
Mary Harrington-Perry, csmhp@eiu.edu, 581-7681, VPAA Liason


Study Abroad: Encourage your students to participate in EIU’s Study Abroad programs. For further information, check out the website at
http://www.eiu.edu/~edabroad/SummerPrograms2004.pdf

Gateway: If you have any questions about the Gateway program, feel free to contact Don Dawson at 581-6692 or by e-mail at csddd2@eiu.edu.

Financial Aid: Check out the Financial Aid web site at http://www.eiu.edu/~finaid/index.htm for the latest information. Students should
be filing now for the 2004-2005 school year by completing the Free Application for Federal Student Aid (FAFSA). We recommend students go online at www.fafsa.ed.gov to file electronically because it is the fastest and easiest way to complete the FAFSA. The priority filing date for EIU is April 1, 2004 for campus based aid.

Stay Connected: Please encourage your advisees to check their Eastern e-mail account frequently. Records, Registration and Enrollment Management are already sending information to students' Eastern e-mail addresses. Other offices such Financial Aid and the Business Office also may be sending information to campus e-mail addresses soon.

You might also remind students not to send personally identifiable information to off-campus e-mail addresses. Once an e-mail goes beyond our campus e-mail structure, it is possible that it may be intercepted. Eastern considers only a student's name, home address/phone, local address/phone, dates of attendance, degree(s) earned, majors, and photographs to be directory information. Any other information is considered "personally identifiable information" and should be sent only to the Eastern e-mail addresses.

Transfer Evaluations on PAWS: Students soon will be able to access and print their transfer evaluations via PAWS. Once the evaluation is accessible through PAWS, Records will no longer generate copies of the transfer evaluation for students. When the transfer evaluation is available on PAWS, the student will be sent an e-mail notification advising him/her to check PAWS for the latest update to his/her transfer information.

Honors: The Honors Office has prepared a listing of courses that are being offered to satisfy requirements in the University Honors program for Fall 2004. This central listing will create an easy way for advisors to review Honors alternatives for classes. To access information about Honors as well as the course information go to: www.eiu.edu/~honprog/

Priority Registration begins March 8. During Priority Registration Week. Honors students register according to seniority with seniors registering on Monday, juniors on Tuesday, etc. This system gives students who need specific classes to complete their Honors requirements an opportunity to register for Honors classes in advance of students who have more flexibility in their scheduling. The Honors
College will flag students for priority registration the evening prior to the day students can actually register. All students will be cleared for Priority Registration by 7am on the day they can sign up for classes. Anyone with questions may call the Honors Office at X2017.

ASEP Information Meetings: Admission to the Alternate Secondary Education Program (ASEP) is by application only. Interested students should attend one of three half-hour meetings, all in Buzzard 2149: Monday, March 1, at 4 p.m.; Tuesday, March 9, at 5 p.m.; and Thursday, March 25, at 5 p.m. Anyone who cannot attend should call 217-581-7394 for an appointment.
Students should not try to register for SED 3000. ASEP will register all who are accepted.


Thinking of setting up your own web page? Check out the site developed my Dr. Michael Shirley, Assistant Professor of History, to get some ideas…..

http://www.ux1.eiu.edu/~cfmhs/advising.htm

The Campus Advising Network presents:

First Year Experience
PROMOTING THE PUBLIC GOOD: FULFILLING HIGHER EDUCATION'S
CIVIC MISSION

March 4, 2004
12:00 noon to 2:00 p.m. with a discussion to follow
Light Lunch at 11:30 a.m. (Please RSVP)
Charleston/Mattoon Room

Does our campus value the civic purposes of higher education?
Is service integrated into the academic curriculum?
Are you encouraging your students to look beyond the
classroom and become vital participants in their
communities?

This teleconference will take you on a journey that explores the moral, social, and political aspects of these concepts. Join the panel as they begin the teleconference conversation by discussing the importance of civic engagement in today's society, sharing successful programs, and providing guidance in creating campus and community partnerships.

Feel free to attend as your schedule will allow.

If you plan to join us for lunch, please email A. Methven at cfasm@eiu.edu by Feb. 27.

A few notes of interest for all advisees of EIU student-athletes:

When Advising:

Check mainframe screen sm01 to see if advisee is a student-athlete
Encourage 15 hours of degree credits each semester
Carefully monitor sequenced classes; let student-athlete know which classes must be completed that semester
Complete major course sequence prior to minor hours
Be realistic with students who are not being successful in chosen major; explain options for career opportunities
Remind student-athlete to apply for graduation in the fall of their third year

Minimum GPA Considerations

The EIU graduation GPA requirements for several majors are above 2.0. Student-athletes should attempt to meet the following standards to be successful in these majors. All S/A’s must declare degree before start of 3rd year. S/A’s far below these standards should be encouraged to consider other major options.

Note: Several degrees require major course GPA’s to be higher than the cumulative GPA.

Recommended Recommended Recommended
Major GPA to Graduate GPA after 1st yr GPA after 2nd Yr GPA after 3rd Yr
(90%) (95%) (100%)

SPC 2.25 2.03 2.14 2.25
(pre 02 admits)

CTE/EDU 2.50 2.25 2.38 2.50
(old regs)

EDU/CTE 2.65 2.39 2.52 2.65
(current regs)

CDS 2.50 2.25 2.38 2.50

Please feel free to call or email Betty Ralston, 581-6992 or cfer@eiu.edu, or Cindy Tozer, 581-7059, cscla@eiu.edu, at any time with questions.

ATTENTION TEACHER EDUCATION STUDENTS
SPRING 2004 SCHOLARSHIP OPPORTUNITIES

WOODYARD EDUCATION SCHOLARSHIP
The Lincoln J., Florence M., and Bonita J. Woodyard Education Scholarship is awarded to a teacher education student who has demonstrated academic excellence and good moral character. The scholarship criteria are:
· Sophomore or higher standing by Fall 2004
· Minimum GPA of 3.0 at time of application and payment of award
· Be of good moral character
· Must be student during Fall 2004 and Spring 2005
(Scholarship is paid in Fall 2004 and in Spring 2005)


ROGERS SCHOLARSHIP
The Rogers Scholarship is awarded to a teacher education student who has demonstrated academic excellence and good moral character. The scholarship criteria are:
· Minimum GPA of 3.0 at time of application and payment of award · Involvement in College and/or Department related activities
· Be of good moral character
· Demonstrate financial need

RONALD E. GHOLSON STUDENT SERVICE AWARD
The Ronald E. Gholson Student Service Award is awarded to a full-time undergraduate student enrolled in a teacher education program. The scholarship criteria are:
· Minimum cumulative GPA of 3.0 at time of application and payment of award
· Office holder in a University recognized student professional organization at the time of application
· Involvement in College and/or Department related activities
· Be of good moral character

Scholarship applications are available in the Dean‚s Office, College of Education and Professional Studies, 1420 Buzzard Hall.

Application Deadline: March 15, 2004

ELIMINATION OF THE WRITING COMPETENCY EXAM
Due to the implementation of the Electronic Writing Portfolio (EWP) in 2000, the final administration of the Writing Competency Exam (WCE) will
be held on October 23, 2004. Effective Fall 2004, all students, regardless of their catalog year, will be required to submit to the EWP. Students who are required to take the WCE and have not yet done so and students who have not passed the WCE by the time of the final administration in October 2004, must submit two essays to the EWP in place of the WCE. These submissions must come from 3000 and/or 4000 level Writing Intensive courses. The second submission must be made from Senior Seminar. Students who qualify for the "4 time fail" alternative by October 2004 and are actively working on the alternative at that time, may complete their writing requirement through this method. Questions concerning the elimination of the WCE may be directed to the Office of Academic Assessment and Testing at 581-5986.

And while we’re on the subject…..
Encourage your students to submit to the EWP as soon as possible after completing a Writing Intensive Course! Delays in submission can hold up registration. Check out our website for a link to the list of Writing Intensive Courses.

Exciting News!! Eastern has established a Transfer Relations Office! This new department is a division of Admissions and is located in Old Main, Room 1221. We are available to anyone to answer questions, provide assistance, and set your mind at ease about transferring. We want to provide students with the friendliest and smoothest transfer process. Our services are offered to all students, Community College and University professionals, as well as EIU faculty and staff. For more information, please contact us at 581-2120 or by e-mail at mailto:transfer@eiu.edu. We look forward to working with you!

Submit to Advisorgram

Brief informational and how-to items are always welcome.
Send items to Jean Wolski at cfjkw@eiu.edu

Archive use only; may contain outdated information.

FALL 2003 ADVISORGRAM

Issue #13
September 12, 2003

The Campus Advising Network
http://www.eiu.edu/~caneiu

CALENDAR

M 09/15 Advisor Computer Training*
T 09/16 Advisor Coffee/Discussion*
W 09/17 Teacher Certification Changes Workshop*
R 09/18 Special Degree Audit Session*
*see below for details

M 09/22 Deadline for Grade Appeals
M 10/06 Spring Schedule published
M 10/13 Athletes, Honors students, and graduate students may register
W 10/15 Midterm
M 10/20 Seniors may register
M 10/27 Juniors may register
M 11/03 Sophomores may register
M 11/10 Freshmen may register

ADVISOR COMPUTER TRAINING…
APPLIED TECHNOLOGY IN THE ADVISING PROCESS*
Monday, September 15, 2003 1-2:30 p.m.
9th St. Hall Computer Lab

Regardless of whether you’ve just logged on or do it on a daily basis, find out
how to make your job easier! Everything you need is at your fingertips.

ACADEMIC ADVISING…
ADVISOR COFFEE/DISCUSSION
Tuesday, September 16, 2003, 2:30-4 p.m.
Oakland Room, MLK, Jr. University Union

All new and continuing advisors are invited to this informal discussion. Bring your questions, concerns, and/or problems related to academic advising. Possible topics include the new EIU4 program, electronic writing portfolio, general education, articulation policies, waiver rules, catalog year selection and catalog format.

TEACHER CERTIFICATION CHANGES…
Wednesday, September 17, 2003, 2:30-3:30 p.m.
Oakland Room, MLK, Jr. University Union

Due to a multitude of changes in teacher certification rules, advisors need this chance to commiserate, educate, and communicate. Dr. Bower, Associate Dean, College of Education and Professional Studies, will brief us on changes and answer questions.

SPECIAL DEGREE AUDIT SESSION*
Thursday, September 18, 2003, 1-2:30 p.m.
9th St. Hall Computer Lab

Discover how to navigate the degree audit system. Become the first advisor in your wing who can tell advisees EXACTLY where they are in the long march to graduation.

*Please call or email Betsy Miller by September 15th if you plan to attend the technology sessions
(581-7128, csbem@eiu.edu).

Sponsored by: Campus Advising Network and the Academic Advising Center

Advisor Resources: Don’t forget the many advisor resources found on the Academic Advising Center Website, http://www.eiu.edu/~advising/. The “General Education at a glance” has been updated for your convenience. Feel free to contact the AAC if we can assist you as you begin your advising sessions for Spring 2004.

Basic Skills Exam: Eastern is now able to offer two additional test dates each year for the Basic Skills exam. Be sure to check http://www.isbe.state.il.us/ teachers/ICTS_Info/TestDates02-03.htm for test dates as well as http://www.eiu.edu/ceps/teached/index.htm for all other teacher education information.

Financial Aid: Check out the Financial Aid web site at http://www.eiu.edu/~finaid/index.htm for the latest information. Current students can view their financial aid information on-line. PAWS will allow them to check on missing documents and award amounts for the current school year.

Honors: The Honors Office has prepared a listing of courses that are being offered to satisfy requirements in the University Honors program for Spring 2004. This central listing will create an easy way for advisors to review Honors alternatives for classes. To access information about Honors as well as the course information go to: www.eiu.edu/~advishon.

Priority Registration begins October 13. During Priority Registration Week. Honors students register according to seniority with seniors registering on Monday, juniors on Tuesday, etc. This system gives students who need specific classes to complete their Honors requirements an opportunity to register for Honors classes in advance of students who have more flexibility in their scheduling. The Honors College will flag students for priority registration the evening prior to the day students can actually register. All students will be cleared for Priority Registration by 7am on the day they can sign up for classes. Anyone with questions may call the Honors Office at X2017.

College of Education &Professional Studies: Be sure to check out the College of Education & Professional Studies Website for important information and announcements. The address is http://www.eiu.edu/ceps.

We are all starting up again with the new academic year. Teacher Education candidates need to be aware of activities related to their journey toward their student teaching semester. While we have signs posted everywhere we need your help to reinforce the importance of these activities.

For individuals likely to student teach Fall 2004 or Spring 2005 the required Student Teaching Meeting occurs this semester.
There are five opportunities for each student to attend one of these meetings:
Monday, September 15, 2003, at 4:00pm
Thursday, September 18, 2003 at 6:00pm
Tuesday, September 23, 2003 at 1:00pm
Wednesday, October 15,2003 at 3:00pm
Monday, November 17, 2003 at 5:00pm

As the catalog reflects attendance at one of these meetings prior to student teaching is required; please encourage students who you believe are likely to meet the requirements to student teach Fall 2004 or Spring 2005 to attend one of these meetings this Fall.

What exactly is a minor? A minor is a curricular component which enables a student to make an inquiry into a discipline or field of study; it is
intended to provide the student with competency in the subject. Most degree programs do not require a minor. Certain minors, identified as teaching minors, are available for students who wish to be certified in more than one discipline. Requirements for these teaching minors, which are available only to students in teacher education programs, are listed in this catalog. Completion of a teacher certification minor does not guarantee that the individual will be granted an endorsement to teach in that field. Individuals must meet all requirements (including state tests) as set forth by the Illinois State Board of Education to be granted an endorsement in a second teaching field. A candidate for a teacher education degree who desires that a teaching minor be entered on his or her permanent record must list the teaching minor on the application for graduation. Once the appropriate Dean indicates that the student has met the catalog requirements for the program, the teaching minor will be entered on the applicant's permanent record.

Student Advising Files: Sometimes when we have files returned to the Academic Advising Center from other departments, we find that some important documentation has been removed. For instance, a file was received recently that did not include any of the advisement worksheets. Without those worksheets,we have no history of past advisement sessions to refer to in case questions arise later. We strongly encourage advisors to retain all evidence of advising sessions in the student files. This practice has proved to be of great value on many occasions.

Fraun Lewis
Academic Advising Center

As a reminder, for all advisors of EIU student-athletes:

1) Just a reminder that scholarships cover a maximum of 15 ATTEMPTED hours per
semester.

2) All student-athletes should know when their practices are held during the Spring
semester and if not, call Betty Ralston or Cindy Tozer

3) The NCAA has established new degree percentages (40/60/80) effective this fall 2003. Instead of 25/50/75, they have raised the requirements. So, at the start of the student-athletes third year of college, he/she needs to complete 40% of their degree requirements in order to maintain their eligibility. At the start of their fourth year of college, he/she needs to complete 60% of their degree requirements and at the start of their fifth year of college, he/she needs to complete 80% of their degree requirements. If students do not meet these requirements, they will become ineligible. Again, please call Betty Ralston (581-6992) or Cindy Tozer (581-7059) with your questions.

4) Juniors and seniors should really take their MAJOR hours early on and save some of the hours necessary for their MINOR (if possible) until the end of their academic career since hours earned for their minor count against the percentage to degree requirements (40/60/80),

5) First year student-athletes need to complete 24 degree credits in order to be eligible the next year. Second, third, and fourth year students need to complete 27 hours OR complete their percentage of degree requirements (40/60/80-as mentioned above).

Your Friendly Neighborhood Steering Committee!

Andrew Methven, College of Sciences, 6241 cfasm@eiu.edu
Fraun Lewis, Professional Advisors, 7413 cflfl@eiu.edu
Kathy Bennett, Certification Officers, 6902 cskab@eiu.edu
Betsy Miller, College of Business & Applied Science, 7128 csbem@eiu.edu
Rose Myers-Bradley, College of Business & Applied Science, 5310 cfrm@eiu.edu
Julie Dietz, College of Education & Professional Studies, 6445 cfjcd@eiu.edu
Jean Wolski, College of Arts & Humanities, 5919 cfjkw@eiu.edu
Amanda Sartore, Student Member, aksartore@eiu.edu

Submit to Advisorgram

I don’t know about all of you, but I feel as though this semester burst out of the gate, and we’ve yet to slow to a trot! (Does that sound as if I spent too much time at the movies watching Seabiscuit?) Before you know it, we’ll be advising for Spring. So, while you can still catch your breath, drop me a line and let me know what you need to know so that I might include the information in future issues. And if you have any advice for advisors, send it along. Brief informational and how-to items are always welcome. Send items to Jean Wolski at cfjkw@eiu.edu.

Archive use only; may contain outdated information.

ADVISORGRAM November 6, 2002

Issue #10
November 6, 2002

The Campus Advising Network
http://www.eiu.edu/~caneiu/
581-5822 

CALENDAR

   M 11/4

Sophomores begin registering.

   M 11/11

University Open House, Grand Ballroom, MLK Union, 9:30-12

   Th 11/7

University Admission to Teacher Education Meeting, Buzzard 1501, 9:00A.

   F 11/8

Deadline to withdraw WP/WF from courses

   M 11/11

Freshmen begin registering. 

   W 11/13

Fall Forum for Contact Advisors, 2:30 in Schahrer Room

   Th 11/14

Fall Forum for Contact Advisors, 2:30 in Schahrer Room (Repeat Session)

   F 11/15 

Late Registration Deadline, Basic Skills Test

   M 11/18

Transfer Advisement Day

   M12/9 

Deadline to register without late fee. Wait-list purge date.

   12/10-1/9

Registration Dormant Period

   W 12/11 

University Admission to Teacher Education Meeting, Buzzard 1501, 6:00P.

Contact Advisor Fall Forum

Contact Advisors, take note! The annual fall forum will take place in repeated sessions Wednesday and Thursday, November 13 and 14, at 2:30 P.M. in the Schahrer room. Each meeting will begin with a BRIEF review of important catalog changes. The main purpose, however, will be to gather ideas and suggestions from your experience in recent advising conferences. Expect a seminar, not a set presentation. You should be keeping a list of your main concerns and problems, and of course your best ideas for improvement. This is an important opportunity to give feeback to the administration about how academic policies work out in practice. Come!

Thanks to Kathy Hussey, Jessica Catto; Welcome to Julie Dietz, Ronnie Deedrick

The Campus Advising Network gratefully acknowledges Kathy Hussey for her two years of dedicated, professional service on the Steering Committee as one of our founding members. Kathy's place as the CEPS representative has been assumed by Julie Dietz, Associate Professor, Health Studies. Julie earned her doctorate at the University of Illinois, and has taught at Eastern since 1992. Her many prior service activities include stints on CAA and College or University committees for Writing Across the Curriculum, Research and Grants, Minority Recruitment and Retention, and Assessment. She can be contacted at 581-6445 and cfjcd@eiu.edu.

Ronnie Deedrick has joined the Steering Committee this fall as our student member, replacing Jessica Catto, whose service we gratefully acknowledge. Ronnie is a Political Science Major from Newton, Illinois who hopes to make a career in government. He has been active in Pi Sigma Alpha and student government, serving as Student VPAA and representative to CAA, CASL, ATAC, and the COS Student Advisory Board, among other commitments. He can be contacted at redeedrick@eiu.edu.

NOTE: We are still looking for a College of Arts and Humanities representative on the Steering Committee. Contact John Kilgore, 581-6313, cfjdk@eiu.edu, or Andy Methven, 581-6241, cfasm@eiu.edu, to learn about this very worthwhile service opportunity.

VPAA Office Liaison at Steering Committee

Mary Herrington-Perry, Assistant Vice President For Academic Affairs, has begun sitting in on CAN Steering Committee meetings, and will continue doing so where her schedule permits. We are very grateful to Mary and the VPAA's office for making this effort, which shows a genuine appreciation for the importance of academic advising and will surely improve the flow of information between advisors, faculty, and administration.

NUTS & BOLTS

EWP/ Writing Proficiency Holds

You may discover that some of your advisees have either a W1 (Writing Competency Exam) or a W2 (Electronic Writing Portfolio) hold that prevents them from registering. How each student meets the graduation writing requirement is largely determined by catalog year.

Holds are placed on student registration if they are required to complete the WCE and have not done so after completion of Eng1001G, 1002G, and 75 cumulative hours. To remove the block, a student must register for the next available testing date with Academic Assessment and Testing, 9th Street Hall. Students who do not pass the exam or who register and do not take it will have the block reinstated. Feel free to contact the office of Assessment and Testing, 581-5986, for further information.

For students completing the EWP, a hold will be placed generally at each class level for which an essay is required and has not been submitted (30 hours, 60 hours, etc.). To remove the block, students will need to submit a document from a WI course. Students who are exempt for a particular level or who have submitted documents will have a notation on the H02 page. See http://www.eiu.edu/~assess/electronic_writing_portfolio1.htm for a multitude of information---FAQs, policies, list of writing intensive courses, etc. Donna Dawson, EWP Clerk, is a friendly voice willing to field your questions at 581-8384.

                                  --Fraun Lewis, Academic Advising Center

Removal of Deficiencies

All beginning freshmen and transfer students with fewer than 30 semester hours of acceptable transfer credit are subject to certain high school course requirements.

Upon completion of the final high school transcript audit process, a Course Deficiency Report is sent to the advisor. The number of units of deficiency will appear beneath the appropriate subject area column (ENGL, *MATH, NAT SCI, SOC ST) on the line entitled "deficiency." If no number appears, there is no deficiency. In order to remove a deficiency, a student must complete at least three semester hours of course work from the approved list for that subject area, earning a grade of "C" or better.

The Foreign Language requirement exemption is also included on the report. A student who has completed two years of the same foreign language with a "C" average or better will be exempt from this requirement. A "Y" will appear when a student is exempt.

When a student has fulfilled a subject area deficiency by completing course work as prescribed in the general education requirements, he/she should submit a "Request for Removal of course deficiency" form through the Records Office. Action taken on the request will be reported to the academic advisor.

NOTE: The policy used to remove a deficiency is based on the term a student entered EIU. If you have any questions about a student's record, do not hesitate to contact me at 581-7504.

** Please pay special attention to math. Certain courses require pre-requisites and placement in certain courses is based on the student's math ACT subscore, accessible through the SM01 screen on the mainframe.

The courses that a student can take to remove a deficiency are listed in the Catalog on page 41. Of course, this can change from year to year (although it has been pretty consistent in the last few years).

                                 --Cindy Tozer, Records Office

Foreign Language Requirement

Don't forget to check for completion of the foreign language requirement, usually during your first meeting with a new advisee. While foreign language is no longer included in our general education requirements, it is still a graduation requirement at EIU. To satisfy the requirement, a student must complete the second course in the elementary sequence (e.g., FLS 1102 at Eastern) or be exempted from the requirement based on his or her high school course work. Transfer students often don't send a high school transcript when they are admitted, so please remind them at any and every opportunity. Hopefully, it will help to eliminate one of those last-minute surprises. Note that the high school requirement is, "At least two years of high school foreign language with an average grade of C or better." Students sometimes mistakenly think that they do not qualify for the exemption when one or more high school semesters slipped below the C level but the average is still C or above.

                                   --Barb Kuykendall, College of  Sciences

Using Listservs for Mass Mailings

A listserv is an efficient way to disseminate information to your advisees, allowing you to send out communications to all students who have signed up for the service. I utilize three separate lists for the three distinct areas that I advise, and they have been invaluable tools. I keep my teacher education majors up to date on meetings and tests. My off-campus students get the information they need at their convenience. The Industrial Technology students not only hear from me about registration, but also about student organization and Career Services news. I use all three accounts to let advisees know the advisement schedule each semester.

You can set up a listserv by going to http://www.eiu.edu/itsus/account/majordomo/and selecting "New Account Request."

TIP: Make sure you choose "Reply to Sender" under the reply option. Otherwise, everyone who is subscribed to the list receives replies to an original message. Feel free to contact me for more details.

--Betsy Miller, csbem@eiu.edu, School of Technology

"Bumping" to 2002 Catalog

The Optional Catalog Rule (p. 46 and inside front cover, 2002 Catalog) allows students to "bump" catalogs, i.e. to graduate according to later catalogs than the one in force at the time of their first enrollment at EIU. For my English majors, making the switch has been especially advantageous this year because of changes in Teacher Certification requirements. Under the new catalog, General Education requirements for teachers are no longer pegged to a separate checklist, but are identical to Eastern's, and this can result in a very considerable savings of course work. For us, in various cases, it has meant "saving" two hours of science, two hours of Health, three hours of American History, or three hours of a Third World course. Advisees are often delighted by such economies, but be careful. "Mixing" catalogs is not allowed, and it's important to re-check the major, all minors, and General Education on the new checklist to make sure hours have not been lost somewhere else. Note also that students on the 2002 Catalog must complete the EWP, not the Writing Competency Exam, and that this will mean submitting at least two essays. Check http://www.eiu.edu/~assess/electronic_writing_portfolio1.htm for detailed explanation of EWP requirements.

                                           --John Kilgore, English


Alternate Secondary Education Program Announcements

ASEP is an integrated, competency-based program emphasizing early exposure to the public high school classroom.  Instruction is flexible with specific learning modules and a Credit/No Credit grading system.  Pre-student-teaching clinical experiences (100 clock hours) are included.  Some classes are held in the public schools; carpooling can be arranged.  Admission is by application only. Interested students should contact Audrey Edwards, 581-7394, cfate@eiu.edu. Dr. Edwards will explain the unique features of ASEP and provide application forms. Students should not try to register for SED 3000. We will register all who are accepted.

                                    -- Audrey Edwards, Secondary Education and Foundations

University Admission To Teacher Education Meetings

Students must attend a meeting to formally apply for University Admission to Teacher Education and to initiate the selection process. The College of Education and Professional Studies schedules meetings each semester. Our preference is that prospective students attend one of these sessions as soon as possible, i.e. during their first semester on campus. The required formal application form is distributed and collected at the meetings, and the rules and regulations concerning selection and admission to and retention in teacher education are explained. The following meetings, all in 1501 Buzzard Hall Auditorium, remain for Fall Semester 2002: Thursday, November 7, 9 to 9:50 a.m.; and Wednesday, December 11, 6 to 6:50 p.m. The next opportunity to initiate the selection process and apply for University Admission to Teacher Education will be during the Spring Semester.

                                    --Doug Bower, College of Education and Professional Studies

GPA Guidelines for Teacher Education

Departmental and University GPA threshholds for student teaching can be tricky. Students apply for student teaching early in the semester, nearly a year in advance of the date they are to begin, and receive one grade report several months later. In some circumstances the grade report will push a student below required minima, but the student will fail to notice. Meetings to determine final eligibility for student teaching may not be held until after mid-term of the semester following, at which point the news, "You can't teach next semester after all," is excruciatingly hard to accept and not much more fun to deliver. Try hard to impress the importance of monitoring their own GPAs on students who may be on the borderline.

--John Kilgore, English

Archive use only; may contain outdated information.

ADVISORGRAM September 25, 2002

Issue #9
September 25, 2002


The Campus Advising Network
http://www.eiu.edu/~caneiu/
581-5822

CALENDAR

    M 9/16                    Spring Registration flags can be set.
    M 9/30                    ASEP Application Meeting; also Th 10/3, W 10/16
    M 10/7                    Spring Schedule published.
    M 10/7                    U Admission to Teacher Ed Meeting; also Th10/3, W10/16, Th 11/7, W 12/11
    M 10/14                  Graduate Students, Athletes, and Honors Students begin registering.
    M 10/21                  Seniors begin registering.
    M 10/28                  Juniors begin registering.
    M 11/4                    Sophomores begin registering.
    M 11/11                  Freshmen begin registering.
    F 11/15                   Late Registration Deadline, Basic Skills Test
    M 10/28                  Transfer Advisement Day
    M 11/18                  Transfer Advisement Day

University Honors Programs Spring 2003 Class List

Click here to see a complete listing of Honors courses for the spring, with separate short lists of writing-intensive courses and courses approved for Cultural Diversity.
                                --Judy Sunderman, Honors Program Office

Using Your TTAY Screen

. . . to set flags for your advisees is easier and quicker than phoning social security numbers in to Registration. After logging on, type in “TTAY SP2003.” Then enter the social security numbers of all of your advisees who need to be cleared. Note that the program will usually catch mistakes in the social security number (unless you have inadvertently flagged in another enrolled student!). But if you have incorrectly entered an earlier year or semester, the program may blithely clear your advisee(s) for that term rather than Spring ‘03—in which case, expect a frantic phone call.

Some other screens that will be especially useful this month: SSFM—Student’s Schedule; DTR—Student’s Transcript; OLCO—Open Sections; OLCC—Closed Sections; SCHD—Course Roster; SM01/F12—Student Teaching Clearance Screen; H11—Transfer Credit; R40—Degree Audit for General Education; R41—Degree Audit for Major. See the Mainframe Cheat Sheet published in previous issues of the Advisorgram.    
                                 --John Kilgore and Betsy Miller, CAN Steering Committee

CAN Training Sessions Successful

Thanks to all who helped make a success of the advisor training and discussion sessions held during the week of September 16. Monday’s Computer Training session drew 27 participants; Tuesday’s Coffee, 31 participants; Wednesday’s review of Teacher Certification Changes, 31 participants; and Thursday’s session on Graduation Audits, 26 participants.
                          --Barb Kuykendall, Vice Chair, CAN Steering Committee

Alternate Secondary Education Program Announcements

ASEP is an integrated, competency-based program emphasizing early exposure to the public high school classroom.  Instructin is flexible with specific learning modules and a Credit/No Credit grading system.  Pre-student-teaching clinical experiences (100 clock hours) are included.  Some classes are held in the public schools; carpooling can be arranged.  Admission is by application only.

Interested students should attend one of three half-hour information meetings, all in 2149 Buzzard: Monday, September 30, at 4 p.m.; Thursday, October 3, at 5 p.m.; and Wednesday, October 16, at 5 p.m. Students unable to attend one of these meetings should contact Audrey Edwards, 581-7394, cfate@eiu.edu. Dr. Edwards will explain the unique features of ASEP and provide application forms. Students should not try to register for SED 3000. We will register all who are accepted

I would appreciate your sharing this information with your advisees.  For further information concerning either the regular or alternative program, contact the Department of Secondary Education and Foundations, 581-5931, or e-mail me at cfate@eiu.edu.
                                    -- Audrey Edwards, Secondary Education and Foundations

University Admission To Teacher Education Meetings

Students must attend a meeting to formally apply for University Admission to Teacher Education and to initiate the selection process. The College of Education and Professional Studies schedules meetings each semester. Our preference is that prospective students attend one of these sessions as soon as possible, i.e. during their first semester on campus. The required formal application form is distributed and collected at the meetings, and the rules and regulations concerning selection and admission to and retention in teacher education are explained. The following meetings will be held in 1501 Buzzard Hall Auditorium Fall Semester 2002 to initiate the selection process: Monday, October 7, 4 to 4:50 p.m.; Wednesday, October 16, 3 to 3:50 p.m.; Thursday, November 7, 9 to 9:50 a.m.; and Wednesday, December 11, 6 to 6:50 p.m. The next opportunity to initiate the selection process and apply for University Admission to Teacher Education will be during the Spring Semester   
                                    --Doug Bower, College of Education and Professional Studies

Academic Foundations Day

The University Foundations classes are required to attend Academic  Foundations Day, Tuesday, October 1.  All students, however, are welcome  and encouraged to attend.  The event will be particularly helpful for those  students who are undeclared or who are considering a change in major.  In  addition, students who have already declared a major may want to attend to  discuss opportunities in their field with faculty.  There will be  presentations by academic departments from 4-5 PM and 6-7 PM in the third  floor meeting rooms of the Union. In addition, from 5-6 PM, there will be a  table fair in the Grand Ballroom, organized along the lines of Open House, with 24 academic departments participating along with EIU4, Military  Science, and Academic Advising.  
                                       --Bonnie Irwin, English                          

New Writing Intensive Courses

The following courses have now been approved as writing-intensive, effective Fall 2002.  We will be updating the on-line list soon, but I wanted to give advisors a heads-up as they begin meeting with students.
                                       --Karla Sanders, CASA

New Writing Intensive Courses, Effective Fall 2002:   BIO 1200G, BIO 1300G, BIO 3510, BIO 3520, BIO 3612, BIO 3614, BIO 3800, BIO 3950. BIO 4810, BIO 4814, BIO 4942, BIO 4944, BIO 4954, FCS 2245, FCS 2800, FCS 3853
SPC 2020, SPC 3300, SPC 3650, SPC 3660, SPC 4770

SUBMIT TO ADVISORGRAM

Have you learned—or invented—any helpful advising techniques lately? Send a note to John Kilgore at -cfjdk for inclusion in the next Advisorgram. We will be very grateful.

MAJORS, MINORS, OPTIONS

If you are an academic adviser who is aware of advisees who need to declare/change majors, minors, or options, advise the students to do so immediately in the Registration Office, McAfee south basement. If you have advisees with double majors, encourage the students to officially declare both majors in the Registration Office; this will facilitate a more accurate count of students in various majors and will make it possible for academic advisers in both majors to receive copies of grade slips.
                                   --Molly Evans, Assistant Director, Registration

Departmental Waivers by E-Mail

Microsoft Outlook incorporates a feature allowing the storage of templates under the "Tools" Menu. In English we have begun using this to do our departmental waivers by e-mail. I go to >>Tools>>Forms>>Choose Forms>>Personal Forms Library, and pop up a template. I fill this out with the student's name, social security number, requested waiver, and explanation, then print a copy for my file and mail the e-copy to my chair, Dana Ringuette. Dana fills in the date and forwards the waiver to our Certification Officer, Brigitte Chen, with a copy to me. The "From" line at each stage serves in lieu of my signature and Dana's. The process saves time and makes record keeping much easier.
                                    --John Kilgore, English

New CAN Officers Needed

The Campus Advising Network Steering Committee currently anticipates two vacancies: one for a representative of the College of Education and Professional Studies, one for the College of Arts and Humanities. If you are interested, contact the current representatives, John Kilgore, 6313, cfjdk, or Kathy Hussey, 7585, cfkah, to learn about this very worthwhile service opportunity. Please hurry, as John and Kathy are eager to see their families again. By-Laws of the organization may be found at http://www.ux1.eiu.edu/~cfjdk/Bylawsfinc.018.html

Archive use only; may contain outdated information.

ADVISORGRAM August 22, 2002
Issue #8
August 22, 2002

The Campus Advising Network
http://www.eiu.edu/~caneiu/
581-5822

CALENDAR
F 8/23 End of Dormant Period; Begin Add-Drops
F 8/30 Last Day to Add Classes
M 9/2 Labor Day Holiday
Th 9/5 U Admission to Teacher Ed, 6:00P, 1501 Buzzard
Tu 9/10 Begin W for Course Withdrawal
Sa 9/14 Basic Skills Test; next registration deadline 10/25
M 9/16 Spring Registration flags can be set
M 9/16 CAN New Advisor Training Sessions
Tu 9/17 CAN Advisor Coffee, 2:30-4:00
W 9/18 Teacher Certification Procedures – Review Session
R 9/19 Graduation Audits—Training Session
M 10/7 Spring Schedule published

CATALOG ALERT

The Academic Programs chapter (Section VIII) of the new Fall 2002 EIU Catalog departs substantially from the format that has been used in previous years, replacing the majors checklists with timetables that give major and Gen Ed courses in a semester by semester sequence. Preliminary indications are that the new timetables may be hard to work with. Advisors may want to revert to earlier catalogs, but must be sure that these are still accurate for students falling under the 2002 catalog. Remember that students may “bump” to later catalogs, but generally not to earlier ones (see p. 46 of current Catalog). For the next year or so, it may be especially important to have unofficial departmental checklists that are accurate and readily available. Note also that an online catalog is available at http://www.eiu.edu/~catalog/. This version contains corrections not included in the print version, and has reintroduced the old checklists, though in somewhat abbreviated form.

The Campus Advising Network is interested in collecting advisors’ responses to the current catalog and suggestions for improvements in future editions. Send such feedback to Barb Kuykendall at csbsk@eiu.edu.

ADVISOR TRAINING AND DISCUSSION SESSIONS

During the weeks of September 16 and September 23rd , CAN in conjunction with the Academic Advising Center will offer a series of sessions for the benefit of new and continuing advisors. Meetings are as follows:
Monday, September 16th, 1-2:30 in 9th St. Hall Computer Lab: COMPUTER TRAINING FOR ADVISORS. Helpful for both new and continuing advisors.
Tuesday, September 17th,, 2:30-4, Oakland Room, MLK Union: ADVISOR COFFEE. Free-ranging discussion to identify concerns and share perspectives on scheduling, curriculum, etc.
Wednesday, September 18th, 2:30-3:30, Oakland Room, MLK Union: TEACHER CERTIFICATION. Review of the Basic and ASEP programs, as well as discussion of changes in the 2002 Catalog and new State of Illinois Certification Requirements.
Thursday, September 19th, 1-2:30 in 9th Street Hall Computer Lab: DEGREE AUDITS. Accessing audits from your PC.
For further information contact Fraun Lewis, mailto:cflfl@ux1.cts.eiu.edu, 581-7413, or Barb Kuykendall, 581-5822, csbsk@eiu.edu

NEW CAN OFFICERS ELECTED / NEEDED

At the July 26 meeting of the CAN Steering Committee, Andrew Methven was elected Chair, for a term to continue during 2002-2003. Fraun Lewis stepped down as Vice President / Secretary, and Barb Kuykendall was elected to the position for 2002-2003. John Kilgore regretfully announced that he must resign from the Steering Committee. This creates a vacancy which we are eager to fill as soon as possible. The new Steering Committee member must be a faculty member in the College of Arts and Humanities who performs academic advising. Contact John Kilgore, 581-6313, cfjdk@eiu.edu, for information, or Andrew Methven, mailto:cfasm@ux1.cts.eiu.edu, 581-6241, to apply for this very worthwhile service opportunity. By-Laws of the organization may be found at http://www.ux1.eiu.edu/~cfjdk/Bylawsfinc.018.html

SUBMIT TO ADVISORGRAM

Have you learned—or invented—any helpful advising techniques lately? Send a note to John Kilgore at cfjdk for inclusion in the next Advisorgram. We will be very grateful.

MAJORS, MINORS, OPTIONS

If you are an academic adviser who is aware of advisees who need to declare/change majors, minors, or options, advise the students to do so immediately in the Registration Office, McAfee south basement. If you have advisees with double majors, encourage the students to officially declare both majors in the Registration Office; this will facilitate a more accurate count of students in various majors and will make it possible for academic advisers in both majors to receive copies of grade slips.
--Molly Evans, Assistant Director, Registration

STUDENT E-MAIL CHANGES

The upgrade of the PEN student e-mail system has been completed with installation of new servers and software. This upgrade changes the way students access their e-mail and personal web pages. Please advise students that their e-mail log-in ID and password are now available through PAWS. Students no longer need to go in person to User Services in the Student Services Building to pick up their e-mail accounts or have their passwords reset. As part of this upgrade, all Eastern students, both new and returning, must first activate their accounts by going to the PAWS site. Students will not be able to use their e-mail, access their personal web pages, or dial in until they activate their accounts. Detailed directions on the activation procedure are available at www.eiu.edu/itsus/account/student/ezreset/. Contact User Services at 581-5171, with questions.
---Tim Zgonina, User Services

WHOYAGONNACALL? CAN CONTACT ADVISORS LIST

Following is our list of Contact Advisors for 2002-2003. These people have volunteered to serve as liaisons and resources in their particular academic areas. Feel free to call them with your sticky, tricky questions. Note that this list is also available online at http://www.eiu.edu/~caneiu/ContactAdvisors.htm.

John Coffey, Early Childhood, Elementary, & Middle Level Education, 581-7893, cfjlc@eiu.edu
Rob Bates, Health Studies, 581-5761, cfrpb@eiu.edu
John Pommier, Recreational Administration, 581-6597, cfjhp1@eiu.edu
Kathy Hussey, Physical Education, 581-7585, cfkah@eiu.edu
Kathlene Shank, Special Education, 581-5315, cfkss@eiu.edu
Andrew Methven, Biological Sciences, 581-6241, cfasm@eiu.edu
Dan Sheeran, Chemistry, 581-6232, cfdjs@eiu.edu
Chris Chambers, Communication Disorders and Sciences, 581-7450, cftcc@eiu.edu
Ed Corley, Economics, 581-2378, cfemc@eiu.edu
John Stimac, Geology/Geography, 581-7016, cfjps@eiu.edu
Margaret Weaver, Mathematics, 581-6283, cfmlw1@eiu.edu
Don Pakey, Physics, 581-3420, cfddp@eiu.edu
Barbara Poole, Political Science, 581-6963, cfblp@eiu.edu
Assege Hailemariam, Psychology, 581-6615, cfah@eiu.edu
Ron Wohlstein, Sociology-Anthropology, 581-6217, cfrtw@eiu.edu
Onaiwu Ogbomo, African-American Studies, 581-5719, cfowo@eiu.edu
Fraun Lewis, Professional Advisors, 581-7413, cflfl@eiu.edu
Betsy Miller, College of Business and Applied Sciences, 581-7128, csbem@eiu.edu
Glen Hild, Art, 581-3410, cfgjh@eiu.edu
John Kilgore, English, 581-6313, cfjdk@eiu.edu
Shelley French, Foreign Languages, 581-3224, cfsf@eiu.edu
Anita Shelton, History, 581-6989, cfas@eiu.edu
Charles Titus, Social Sciences, 581-6362, cfct@eiu.edu
Michael Shirley, Social Sciences, 581-6361, cfmhs@eiu.edu
Peter Voelz, Journalism, 581-6441, cfpmv@eiu.edu
Roger Stoner, Music, 581-3010, cfjrs2@eiu.edu
Jonelle Depetro, Philosophy, 581-6337, cfjmd1@eiu.edu
Doug Bock, Speech Communication, 581-8400, cfdgb@eiu.edu
Jean Wolski, Theatre Arts, 581-5919, cfjkw@eiu.edu
Jan Marquardt-Cherry, Women’s Studies, 581-3968, cfjtm@eiu.edu

MAINFRAME CHEAT SHEET

A useful list of online advising screens. Post by your PC for ready reference.

DTR - EIU TRANSCRIPT DISPLAY
TYPE DTR (space) STUDENT SOCIAL SECURITY NUMBER, ENTER
INCLUDES ONLINE COPY OF EIU STUDENT TRANSCRIPT
NAVIGATE THRU DOCUMENT USING COMMANDS AT BOTTOM LEFT CORNER OF SCREEN

SSFM - DISPLAY STUDENT'S SCHEDULE
TYPE SSFM, ENTER
TYPE SEM/YEAR (EX: SP 2001), AND STUDENT'S SOCIAL SECURITY NUMBER

SM01 - PAGE 1 OF STUDENT'S MASTER FILE
TYPE SM01 (space) STUDENT SOCIAL SECURITY NUMBER, ENTER
INCLUDES STUDENT INFORMATION, E.G., CLASS LEVEL, GENDER, BIRTHDATE
ACCESS OTHER SCREENS SUCH AS TEACHER EDUCATION USING COMMANDS AT BOTTOM OF SCREEN

NA - NAME SCAN
TYPE NA (space) STUDENTS LAST NAME, FIRST NAME, ENTER
ARROW DOWN IF NECESSARY TO STUDENT CHOICE, TYPE . (a period), ENTER
DISPLAYS SM01 OF STUDENT’S MASTER FILE

SM02 – PAGE 2 OF STUDENT’S MASTER FILE
TYPE SM02 (space) STUDENT SOCIAL SECURITY NUMBER, ENTER
INCLUDES LOCAL, HOME, AND OTHER ADDRESS

OURS – STUDENT CREDIT HOUR INQUIRY
TYPE OURS, ENTER
TYPE STUDENT SOCIAL SECURITY NUMBER, ENTER
DISPLAYS GPA, CLASS, ACADEMIC STANDING, HOURS EARNED

SM06 – PAGE 6 OF STUDENT’S MASTER FILE
TYPE SM06 (space) STUDENT SOCIAL SECURITY NUMBER, ENTER
INCLUDES ADMISSION, RE-ADMISSION DATES FOR BOTH UNDERGRADUATE AND GRADUATE

SM16 - STUDENT INFORMATION FOR ADVISOR INQUIRY
TYPE SM16 (space) STUDENT SOCIAL SECURITY NUMBER, ENTER
INCLUDES FLG EXEMPTION, ADMISSION DEFICIENCIES, ETC.

TTAY - SET ADVISOR FLAG
TYPE TTAY (space) SEMESTER/YEAR (EX.: TTAY SP2001), ENTER
ENTER MULTIPLE SOCIAL SECURITY NUMBERS TO FLAG STUDENTS FOR PREREGISTRATION

H11 -- EIU STUDENT TRANSFER INFORMATION
TYPE H11, ENTER
TYPE STUDENT SOCIAL SECURITY NUMBER, ENTER
USE COMMANDS AT BOTTOM OF SCREEN TO VIEW TRANSFER INFORMATION FOR EACH COLLEGE

ETE – TRANSFER COURSE EQUIVALENTS
TYPE ETE, ENTER
TAB TO COLLEGE NAME, TYPE COLLEGE NAME, F2
ARROW DOWN TO COLLEGE CHOICE, ENTER
REVERSE TAB TO EIU DEPT/COURSE, TYPE COURSE PRE-FIX AND NUMBER, ENTER
DISPLAYS TRANSFER COURSE EQUIVALENCY

HO2 - TRANSCRIPT MEMORANDUM
TYPE H02, ENTER
TYPE STUDENT SOCIAL SECURITY NUMBER, ENTER
INCLUDES COMPLETION OF CONSTITUTION REQUIREMENT, WRITING EXAM

H04 - EIU STUDENT HISTORY
TYPE H04, ENTER
TYPE STUDENT SOCIAL SECURITY NUMBER, ENTER
INCLUDES MOST CURRENT COMPLETED SEMESTER COURSES & GRADES
USE COMMANDS AT BOTTOM OF SCREEN TO NAVIGATE TO OTHER SEMESTERS

H10 - CREDIT BY EXAM
TYPE H10, ENTER
TYPE STUDENT SOCIAL SECURITY NUMBER, ENTER
INCLUDES ANY TYPE OF CREDIT BY EXAM -- PROFICIENCY, ADVANCED PLACEMENT, ETC.

OLCO - OPEN SECTIONS OF COURSES
TYPE OLCO (space) SEM/YEAR (space) COURSE # (EX: OLCO SP2001 BIO3200), ENTER
INCLUDES ALL OPEN SECTIONS OF COURSE & SEATS TAKEN/AVAILABLE OR
TYPE OLCO (space) SEM/YEAR (space) DEPT. PREFIX (EX: OLCO SP2001 BIO), ENTER
INCLUDES ALL OPEN SECTIONS OF COURSES IN A DEPARTMENT & SEATS TAKEN/AVAILABLE

OLCC - CLOSED SECTIONS OF COURSES
TYPE OLCC (space) SEM/YEAR (space) COURSE # (EX: OLCC SP2001 BIO3200), ENTER
INCLUDES ALL CLOSED SECTIONS OF COURSE
OR
TYPE OLCC (space) SEM/YEAR (space) DEPT. PREFIX (EX: OLCC SP2001 BIO), ENTER
INCLUDES ALL CLOSED SECTIONS IN A DEPARTMENT

SCHD – ON-LINE COURSE ROSTER INQUIRY
TYPE SCHD, ENTER
TYPE SEM/YEAR (EX: SP 2001), DEPT/COURSE #/SECTION (EX: BIO 3200 001), ENTER
DISPLAYS CURRENT COURSE ROSTER

TTIW – WAIT LIST DISPLAY
TYPE TTIW SEM/YEAR DEPT/COURSE # SECTION (EX. TTIW SP2001 GEL3300115), ENTER
DISPLAYS WAIT LIST FOR A PARTICULAR SECTION OF A COURSE

APGR – APPLICATION FOR GRADUATION
TYPE APGR ON BLANK SCREEN AND ENTER
TYPE SSN AND ENTER
APPLICATION DATE IN UPPER RIGHT HAND CORNER-OR-NO APPLICATION EXISTS IN UPPER LEFT

H43 - CURRICULUM TITLE MAINTENANCE
TYPE H43 ON BLANK SCREEN AND ENTER
TYPE COURSE PRE-FIX, TAB, COURSE NUMBER AND ENTER (EX. BUS 1950)
TYPE 5 DIGIT # FOUND IN CURR ID COLUMN (00700) AND DELETE COURSE NUMBER (1950), ENTER
THE HISTORY OF THE COURSE IS DISPLAYED – SAME CURR ED = REPEATABLE COURSE

R40 - DISPLAY DEGREE AUDIT FOR GENERAL EDUCATION
TYPE R40 ON A BLANK SCREEN, ENTER
TYPE STUDENT S.S.#, (OTHER INFORMATION IS OPTIONAL), ENTER
CHECK FOR CORRECT CATALOG, MAJOR, CONCENTRATION, MINOR,ETC.
INCLUDES JUST GENERAL EDUCATION REQUIREMENTS
NAVIGATE THRU DOCUMENT USING COMMANDS AT BOTTOM OF SCREEN

R41 - DISPLAY DEGREE AUDIT FOR ALL OTHER DEGREE REQUIREMENTS
TYPE R41 ON BLANK SCREEN, ENTER
TYPE STUDENT S.S.#, (OTHER INFORMATION IS OPTIONAL), ENTER
CHECK FOR CORRECT CATALOG, MAJOR, CONCENTRATION, MINOR,ETC.
INCLUDES DEGREE REQUIREMENTS (MAJOR, CONCENTRATION, MINORS, HOURS, GPA, DEAN/ADVISOR INFORMATION, COURSE HISTORY (TRANSFER & EIU)
NAVIGATE THRU DOCUMENT USING COMMANDS AT BOTTOM OF SCREEN

Archive use only; may contain outdated information.

ADVISORGRAM 2/18/2002

ADVISORGRAM # 7
TO: EIU Academic Advisors
FROM: John Kilgore, English, for:
Steering and Communications Committees
Campus Advising Network
RE: Spring Advising, Spring Forum, Computer Training Session, Policy Change for Commencement by Exceptionality, Changes in Teacher Certification Reqs, Honors Course Schedule, EWP Submission Procedures, Catalog Notes.

**NOTE ON ADVISORGRAM DISTRIBUTION**

Greetings, everyone. If this is the first Advisorgram you have received directly from me, the reason is that we have changed the mode of distribution slightly. In response to many requests, we will now be sending the newsletter not just to CAN Contact Advisors, but to all EIU advisors, and to others who have asked to be on the list. If you would prefer NOT to receive these occasional messages, please let me know at cfjdk@eiu.edu, and I will immediately remove your name.

As you probably know, the Campus Advising Network is a fairly new organization, dedicated to improving the flow of information among campus advisors. We have conceived these Advisorgrams primarily as a quick, efficient means of circulating news about catalog changes, new programs, new requirements, new classes, and upcoming events. We bring it out irregularly—only when there really is news—in a plain text e-mail format that makes it quick and keeps it widely compatible with different PCs.

But the Advisorgrams also contain useful background information, timely reminders, links, lists, and tips on advisor tradecraft. You might therefore want to set up a separate e-mail folder where you store just the Advisorgrams; the group of them can be a handy resource. To obtain past issues, e-mail me, explicitly stating the e-mail address where I should send them. Or you can consult the archive on our web page, http://www.eiu.edu/~caneiu/. (Go visit the site even if you don’t want to see the archive!) Your own ideas and items for future Advisorgrams are also extremely welcome. Just send the information to me and look for it in the next issue, including your phone extension and e-mail address.

And as always, please feel VERY free to contact the Steering Committee with questions, answers, suggestions, or wild speculations about academic advising.

CAMPUS ADVISING NETWORK STEERING COMMITTEE
Andrew Methven 6241 cfasm@eiu.edu
Fraun Lewis 7413 cflfl@eiu.edu
Kathy Hussey 7585 cfkah@eiu.edu
John Kilgore 6313 cfjdk@eiu.edu
Barb Kuykendall 5822 csbsk@eiu.edu
Betsy Miller 7128 csbem@eiu.edu

*******************************************
***EVENTSEVENTSEVENTSEVENTS***
KEY DATES FOR SUMMER, FALL REGISTRATION
Monday, 2/25 --- Summer Schedule Published
Monday, 2/25 --- Fall Schedule Published
Monday, 3/4---Athletes, Honors Students, and Graduate Students can register.
>>>SPRING BREAK<<<
Monday, 3/18---Seniors can register.
Monday, 3/25---Juniors can register.
Monday, 4/1---Sophomores can register.
Monday, 4/8---Freshmen can register.
For each of these weeks, eligible days will vary according to
Social Security numbers, as follows:
Monday---Last #’s 4-5 begin registering.
Tuesday---Last #’s 6-7 begin registering.
Wednesday---Last #’s 8-9 begin registering.
Thursday---Last #’s 0-1 begin registering.
Friday---Last #’s 2-3 begin registering.


CAN SPRING FORUM ANNOUNCED
The Campus Advising Network will host its Second Annual Spring Forum on Wednesday, April 3, 2002. Featured will be Dr. Alice Reinarz, Associate Professor and Director of the Advising Center at University of Michigan. Dr. Reinarz’s publications include TEACHING THROUGH ACADEMIC ADVISING: A FACULTY PERSPECTIVE. She has received several teaching excellence awards throughout her career. She will present a series of workshops on student advising for faculty, professional advisors and administrators. Details will be provided in the near future. Mark your calendar!
--Fraun Lewis, Academic Advising, 7413, cflfl.

COMPUTER TRAINING FOR ADVISORS
A quick nuts-and-bolts review of computer screens necessary for the advisement of transfer students will be held March 18, 11 a.m. to noon, in the basement computer lab of 9th Street Hall. Those wishing to participate need to contact Cathy Ashmore via e-mail (cscja) prior to March 8 to work out any sign-on/access problems. Be sure to include your user ID and phone number in the e-mail. Those unable to attend can call Betsy Miller (7128), Fraun Lewis (2313) or Barb Kuykendall (5822) for individual assistance.
--Betsy Miller, -7128, csbem

UNIVERSITY ADMISSION TO TEACHER EDUCATION MEETINGS
Please advise students that they must attend a meeting to formally apply for University Admission to Teacher Education and to initiate the selection process. The College of Education and Professional Studies schedules meetings each semester. The required formal application form is distributed and collected at the meetings, and the rules and regulations concerning selection and admission to and retention in teacher education are explained. Students who have not previously applied must attend a meeting. The following meetings will be held in 1501 Buzzard Hall Auditorium to initiate the selection process:
Monday, February18, 5-5:50 p.m.;
Tuesday, March 26, 1-1:50 p.m.;
Saturday, April13, 1-1:50 p.m.;
Monday, April 22, 6-6:50 p.m.

The next opportunity to initiate the selection process and apply for University Admission to Teacher Education will be during summer semester 2002.
--Doug Bower and Pat Holycross, -2200, csplh

HONORS SCHEDULE ATTACHED
The Honors Office has prepared a listing of courses that are being offered to satisfy requirements in the University Honors program for Fall 2002. This central listing [attached—J.K.], will create an easy way for advisors to review Honors alternatives for classes. Anyone with questions may call the Honors Office at X2017.
--Judy Sunderman, Honors, -2017, csjas

NACADA BADDA BOOM
The National Academic Advising Association (NACADA) Great Lakes Region Conference will be held April 25-27, 2002, in Indianapolis on the UPI campus. “Race for Excellence” will be the organizing theme of a conference reflecting a holistic approach to the work of academic advising. Sessions will focus on both the personal and professional development of advisors. More information about NACADA and this conference can be accessed through NACADA's website, http://www.nacada.ksu.edu/regions/region5/index.html.
--Norm Isacson, Academic Advising, 2313, cfni.


***NEWS AND ANNOUNCEMENTS***

NEW POLICY FOR PARTICIPATION IN COMMENCEMENT BY EXCEPTIONALITY
Effective Spring 2002, a new policy goes into effect for students who want to participate in commencement but will have a few classes remaining to complete their degree requirements. Students must seek permission for commencement by exceptionality by completing a request form in their Certifying Dean’s office. The deadline for applying for Spring 2002 commencement is March 20, 2002. All requests submitted after March 20, 2002 will be denied. Students who apply by the deadline will be approved providing they meet the following criteria:

STUDENTS REQUESTING TO PARTICIPATE IN SPRING COMMENCEMENT BY EXCEPTIONALITY

***Must have applied to graduate in the summer term and only have 12 or fewer hours remaining to complete degree requirements in
the summer,

OR

***Must have applied to graduate in the fall term and, after spring semester, have student teaching, internship, or practicum
as their only remaining requirement to complete in the fall.

STUDENTS REQUESTING TO PARTICIPATE IN FALL COMMENCEMENT BY EXCEPTIONALITY

***Must have applied to graduate in the spring term and only have student teaching, internship, or practicum remaining to complete
in the spring. --Internal Governing Policies -- Policy 50 -- Effective Spring 2002.
--Barb Kuykendall, College of Sciences, -5822, csbsk


CATALOG ALERT: TEACHER EDUCATION REQUIREMENTS CHANGING
Basic requirements for Teacher Certification (p. 88, 2001 Catalog) will be changing substantially with the Fall 2002 Catalog. Quite possibly advisors will, in rare cases, want to alert students to the advantages of bumping to the new Catalog.
Here is a Post-It Note-sized summary of the changes:

**TAP test will no longer be required.
**The Selection process is reduced to the following requirements:
formal application
29 SH completed
CGPA of 2.65
Passing Basic Skills Test.
**2 SH of Health or physical development—no longer required.
**3 SH American History—no longer required.
**Humanities requirement reduced from 15 SH to 9 SH, the same as
for other students, but with the proviso that one class be Non-Western.
**Scientific Awareness requirement reduced from 9 to 7 SH, the
same as for other students, unless more is required for specific major.

--Kathy Hussey, Physical Education, -7585, cfkah.

TEACHER ED REMINDERS AND ANNOUNCEMENTS

[My apologies if you have already seen this memo from Doug Bower. The information is tricky and timely enough that I thought we should reprint it—J.K.]

1) Students should have a long-range plan that does not include taking additional coursework during student teaching. Additional
coursework (beyond STG 4000 and STG 4001 or SED 4000) is not allowed during the Student Teaching semester.

2) For almost all Secondary Certification students, SED 3330/EDP 3331 is a prerequisite for the departmental methods course. This
is a planned sequence. While a waiver can be done to allow concurrent enrollment, this should be the exception NOT the rule.

3) Please encourage students to take the Illinois Test of Basic Skills early—in their first year of college if possible.
Information as to whether a student has passed the Basic Skills Test should be added to the Teacher Education page [SM01/F12]
later this year. Test registration materials and study guides are available in the CEPS Dean's Office, 1420 Buzzard Hall.
Information on the test dates can be found on the CEPS website (http://www.eiu.edu/ceps/teached) The Basic Skills Test is
offered just 6 times a year, with a registration deadline 5-6 weeks prior to the test and score reports sent out 5-6 weeks
afterwards.

4) Beginning Fall 2002 there will be a new selection process requiring the passage of the Illinois Test of Basic Skills and a
CGPA of 2.65. To assist students we have developed the following transition plan:

SPRING 2002/SUMMER 2002

+++ Current quality score selection process (TAP & GPA) will be
used as the primary method of selection.

+++ Students may petition to use the new selection process by completing a form in the CEPS Dean's Office. Student's must
document that they have already passed the Basic Skills Test. Students using the new selection process must meet the new
requirements for Admission, Retention, and Completion of Teacher Certification Programs (i.e., the new “Green Sheet”).

FALL 2002/SPRING 2003

+++ New selection process (Basic Skills and 2.65 GPA) will be
used as the primary method of selection.

+++ Students may petition to use the quality score process (TAP & GPA) by completing a form in the CEPS Dean's Office. Offerings of
the TAP will be reduced to 1 administration a semester. During this transition, some students may choose to take both the
TAP and Basic Skills and be considered for selection under both processes. A key thing to remember relative to the new selection
process is that registration deadlines, administration dates, and score report dates for the Basic Skills Test are not flexible, so
students will need to plan carefully to meet deadlines. The test dates and related information can be found at
(http://www.isbe.net/teachers/ICTS_Info/2001-2002ICTS.htm). If you have questions please let me know.
--Doug Bower, -2200, csdjb.

LEWIS NAMED NEW AD/AAC
Congratulations to Fraun Lewis, formerly Acting Assistant Director of the Academic Advising Center, who has now been appointed as permanent Assistant Director. Notwithstanding the "Assistant" in the title, the AD has chief administrative responsibility for the AAC. Lewis was selected in a national search which began in October and concluded with on-campus interviews in January. She has been an academic advisor at Eastern since January 1982 and Acting Assistant Director since June 2001. She holds a BA in Speech Communications with Teacher Certification and a Master's in Guidance and Counseling, both from EIU. During her tenure at Eastern she has been instrumental in establishing the advise-1 listserv and the Campus Advising Network.
--Karla Sanders, CASA, -6056, cskjs.

EWP NOTES AND ATTACHMENTS
Our fully electronic version of EWP submission did not work as well as we had hoped last semester because of the multiple email systems on campus and because of students having difficulty sending attachments. So, based on information from those involved (students, faculty, CASA staff) we've revised the submission process to be a mix of last year's process and this past semester's. I'm attaching the information that went out to faculty teaching WI courses, so the advisors are up to speed as well.

The 2002-03 catalog will designate courses as writing intensive or writing centered, which will hopefully make finding those courses easier for students and advisors. The current list on the web (http://www.eiu.edu/%20assess) will continue to be maintained as well as we add WI courses.

Thanks for helping students understand this process!

--Karla Sanders, CASA, -6056, cskjs.

**********************************************
*TIPS, REMINDERS, AND MISCELLANEOUS*

CATALOG NOTE: CREATIVE WRITING MINOR DISCREPANCY
Due to changes enacted after the deadline for catalog copy, the description of the Creative Writing Minor in the 2001 Catalog is not quite accurate. A new course, English 2001 (Creative Nonfiction) has been added to the allowable creative writing courses. The Minor now requires 15 SH (not 12) of these courses, and the list of allowable electives for the final 3 SH has been shortened somewhat. These changes will be reflected in the fall Catalog. Advisors who have questions in the meantime should contact me or either of our two departmental advisors, John Guzlowski (-6973) or John Kilgore (-6313). Students in the Minor should see the English advisors in any case, whatever their major. We are of course willing to write waivers for students who have been misled by the catalog discrepancies, but would prefer to avoid the situation altogether.

--Bonnie Irwin, English, -6304, cfbdi.

Archive use only; may contain outdated information.

ADVISORGRAM January 13, 2002
Issue #11
January 13, 2002

The Campus Advising Network
http://www.eiu.edu/~caneiu/
581-5822

CALENDAR

     F 1/10 Dormant Period over—begin late registration and add/drop.
     M 1/13 Classes begin. (Well, duh.)
     F 1/17 Deadline for adding classes.
     F 1/27 Deadline to apply or re-apply for graduation; drop w./ refund and no grade; apply for Credit / No Credit status.
     M 2/24 Summer Schedule published.
     M 3/3 Fall Schedule published. ASEP enrollment meeting, 0500 in Buzzard 2149 (repeated 3/20 @ 0400 & 3/24 @ 0400).
     M 3/17 Athletes, Honors students, and graduate students may register.
     M 3/24 Seniors may register.
     Th  3/27 CAN SPRING FORUM  
     M 3/31 Juniors may register.
     M 4/7  Sophomores may register.
     M 4/14 Freshmen may register.


Catalog Input Requested

A draft of the 2003-2004 Undergraduate Catalog will be ready for review by January 20. Advisors with suggestions for its revision should share these ideas with their department chairs/unit heads. The draft will be available at http://www.eiu.edu/~acaffair/2003draftcatalog/

Welcome to Jean Wolski

Jean Wolski, Associate Professor of Theater Arts, has joined the CAN Steering Committee as the CAH representative, replacing John Kilgore. Jean holds a doctorate from Michigan State and has taught at Eastern since 1992. The roster for the Steering Committee now reads as follows:

Andrew Methven College of Sciences   6241 cfasm@eiu.edu
Fraun Lewis Professional Advisors   7413 cflfl@eiu.edu
Barb Kuykendall Certification Officers   5822 csbsk@eiu.edu
Betsy Miller College of Business & Applied Science   7128 csbem@eiu.edu
Julie Dietz College of Education & Professional Studies   6445 
cfjcd@eiu.edu.
Jean Wolski College of Arts & Humanities   5919 cfjkw@eiu.edu
Ronnie Deedrick Student Member     redeedrick@eiu.edu.
       

Check Your Passwords

In response to security concerns, Information Technology Services is currently installing new software called P-Synch. Once completely implemented, this software will enable you to synchronize passwords for the following networks:

    • EIU Domain
    • Mainframe
    • Student Mainframe
    • UX1 (including email and FTP)

For most users, the EIU Domain results in a password prompt at start-up; the Mainframe gives its own prompt when the “Switch” program is launched; and UX1 requires yet another password when you go to access your e-mail. (If you are not always seeing all these prompts, it is probably because you have checked “Remember Password” in a previous session, teaching your computer to answer the prompt for you.)

Currently, only the EIU Domain (NT/2000 Servers) and Mainframe passwords are synchronized. P-Synch will eventually synchronize the Student Mainframe and UX1 as well. In addition, the software will allow you to reset your own password by answering a few personal questions that you have defined. This should enable you to get online in a timelier manner and reduce the number of calls you must make to the Help Desk.

Effective immediately, once your password has been changed for either the EIU Domain or the Mainframe, it is automatically changed for the other network as well. You will have one password that will work for both systems. Please note that all passwords must adhere to the following rules:

  • Must be at least 6 but not more than 8 digits in length.
  • Must contain at least 3 alphabetic characters.
  • Must contain at least 1 number.
  • May not contain your userID (username).
  • May not contain your userID (username) with the letters and numbers rearranged.
  • May not contain more than 2 pairs of repeating characters.

As we implement more of P-Synch’s enhancements, you will be notified via e-mail, EIU Newsbits, Link-N-LAN and the University Newsletter.

Thank you for your patience in this matter. Please call me if you have any further questions.

Cathy Ashmore
Security Specialist
Information Technology Services
Phone: 217-581-7604
cscja@eiu.edu

 

NOTES FROM ALL OVER
 
The Records Office would like to remind advisors that they can now set their advisor flags via the web, rather than using touch tone or the main frame. The Office also would appreciate it if advisors would encourage students to register for courses via the web, particularly those juniors and seniors who might be accustomed to touch-tone registration; and check their EIU email accounts regularly, or do a “dot forward” so that EIU email will be routed to another regularly used email account.
 
To demonstrate that they are making satisfactory progress toward their degrees, students receiving financial aid through federal or state programs must earn specified percentages (60% for freshmen and sophomores, 70% for juniors and seniors) of the hours they attempt. Advisors can assist students to retain financial aid by encouraging them to attempt only those hours they appear able to complete successfully.
 
A reminder from the Office of the Provost and Vice President for Academic Affairs, repository for student concerns/complaints: As advisors work with students, it is vital that they keep written records of these interactions. We truly appreciate it when advisors document, document, document! 
            —Mary Herrington-Perry, Assistant Vice President for Academic Affairs.
 
As new folders are transferred from the Academic Advising Center, you may see some contracts in the files for the new EIU4 program. Any questions can be directed to Josh Hayes, Program Coordinator, at 581-8373 or visit the EIU4 website at http://www.eiu.edu/~eiufour/. 
            — Fraun Lewis, Academic Advising.
 
As I'm updating files for potential Spring 2003 graduates, I keep running across students under catalogs prior to Fall 2000 who are not taking enough upper division General Education courses. Remember that, for Catalogs prior to Fall 2000, the requirement is still 8 semester hours total in 3000/4000-level General Education courses. The EIU Senior Seminar counts into this total.
            — Barb Kuykendall, Certification Officer, COS.
 
ASEP Information Meetings
Please tell your advisees as appropriate: Admission to the Alternate Secondary Education Program (ASEP) is by application only. Interested students should attend one of three half-hour meetings, all in Buzzard 2149: Monday, March 3, at 5 p.m.; Thursday, March 20, at 4 p.m.; and Monday, March 24, at 5 p.m. Students unable to attend one of these meetings should call Audrey Edwards at 217-581-7394 for an appointment. Students should not try to register for SED 3000. ASEP will register all who are accepted. —Audrey Edwards, Secondary Education and Foundations
 

Transfer Advisors:

Many transfer students are arriving on campus for Late Registration. Some of their credit may be articulated as elective credit. Electives may be reviewed and approved as equivalents or substitutions for general education and/or major requirements. The Records Office may not have had a course description of a transfer course or time prohibited them from receiving a decision from a department. To have a course articulated, a course description and/or syllabus needs to be reviewed by the appropriate department. The decision must be e-mailed or campus mailed to the Records Office along with the name and social security number of the student(s) this decision will affect. If you have any questions, I would be glad to help. Just call me (581-7663) or e-mail cfrip@eiu.edu.

Courses do not have to be equivalent to an EIU course to count in the General Education. Remember to check the comment below an articulated course on the Official Evaluation of Transfer Credit for the General Education Codes. 
               —Rita I. Pearson, Assistant Director, Admissions

Contact Advisor Fall Forum: Follow-Up

The Contact Advisor Fall Forums on November 13 and 14 resulted in a productive exchange of ideas--and a certain amount of cheerful venting--among the advisors attending. Concerns voiced at the meeting have been summarized in a list that has been conveyed to the VPAA and is currently being prioritized by the Steering Committee. For a copy of the list, contact Barb Kuykendall at csbsk@eiu.edu.

Submit to Advisorgram

Share your expertise with others! Brief informational and how-to items are always welcome. Send items to Jean Wolski, the new editor of the Advisorgram, at cfjkw@eiu.edu

Archive use only; may contain outdated information.

Advisorgram 1/4/2002

TO: Contact Advisors, Campus Advising Network

FROM:  Steering Committee

Happy New Year, everyone, and thanks again for serving as Contact Advisors for CAN.  Below are a number of announcements and reminders that may be helpful as we make this early start to the Spring 2002 semester. Can you, as usual, read through this Advisorgram, decide who in your unit needs to see it, and forward it with any emphasis you find appropriate? As always, we are interested in hearing from you about any matter having to do with academic advisement.  Once again, we are:

CAMPUS ADVISING NETWORK STEERING COMMITTEE

Andrew Methven, 6241, cfasm@eiu.edu

Fraun Lewis, 7413, cflfl@eiu.edu

Kathy Hussey, 7585, cfkah@eiu.edu

John Kilgore, 6313, cfjdk@eiu.edu

Barb Kuykendall, 5822, csbsk@eiu.edu

Betsy Miller, 7128, csbem@eiu.edu

*******************************************

CAN WEBSITE IS UP

The Campus Advising Network website is now up.  Visit it at http://www.eiu.edu/~caneiu/ to find a brief description of the group and links to several other advising resources.  Your comments will be welcome; send to Betsy Miller at csbem.

EIU4 PLAN TAKES EFFECT

EIU4, a new program which will guarantee graduation within four years to entering freshmen, will take effect beginning Fall 2002.  Current plans call for the appointment of a program coordinator who will monitor the progress of students electing the EIU4 option, but advisors will also be involved in this process. To learn more, go to the EIU home page.  Click on "Prospective Students," then "Skip the Movie," then on the last choice in the menu, "Graduate in Four Years, Guaranteed."

EWP SUBMISSION INFORMATION

CASA has had a couple of questions concerning the second submission to the EWP, and I wanted to send the answers out to the advisors.  Students who want to submit at the second level using a 1000-level course may do so if that course is on the writing intensive list, http://www.eiu.edu/~assess/writing_intensivecourses.htm

However, this does not include English 1001G or 1002G. Students may not submit from both of these courses.

One submission from either course is the first level submission, but 1002 may not be used as the second level submission.  I hope that clears up some confusion out there!  Let me know if there are other questions.

--Karla Sanders, CASA, 6056

TWO-YEAR CATALOG PLANS ON HOLD

It appears that plans to move to a two-year catalog cycle have been shelved for now.  The proposal had caused much discussion at the November 9 meeting of the Contact Advisors.  Following the meeting the Steering Committee sent a memo to Academic Affairs and the Faculty Senate, voicing concern over a change that>might make it more difficult for academic advisors to do their work effectively.

SUMMER & FALL REGISTRATION DATES

Registration for Summer and Fall, 2002 will take place on the following schedule.  Dates given are for the first dates each group is eligible to register.  As of this writing, some uncertainty remains as to the date >of publication and manner of distribution of the Summer Schedule.  This Schedule will be included in the Summer School booklet and may be distributed through academic departments.  Stay tuned for further announcements. The Fall Schedule will appear in the traditional manner, as an insertion in the Daily Eastern News.

        [On or about] Wednesday, 2/20 -- Summer Schedule Published

        Monday, 2/25 -- Fall Schedule Published

        Monday, 3/4     Athletes, Honors Students, and Graduate Students

                >>>Spring Break<<<

        Monday, 3/18    Seniors

        Monday, 3/25    Juniors

        Monday, 4/1     Sophomores

        Monday, 4/8     Freshmen

For each of these weeks, eligible days will vary according to Social Security numbers, as follows:

        Monday          Last #’s  4-5 begin registering.

        Tuesday         Last #’s  6-7  begin registering.

        Wednesday       Last #’s  8-9 begin registering.

        Thursday        Last #’s  0-1 begin registering.

        Friday          Last #’s  2-3 begin registering.

--Thanks to Kelly Partenheimer, Kathy Chancellor, Luann Karr, and Fraun Lewis.

INTERVIEW SCHEDULE FOR NEW AD FOR ACADEMIC ADVISING

A national search for a new Assistant Director for Academic Advising, effectively the head of the Academic Advising Center, will culminate in three days of interviews during January.  Interviews are scheduled on Friday, January 18, for Susan Adams of the University of Wisconsin-Marshfield; on Wednesday, January 23, for Teresa D'Urso of the University of Illinois-Champaign; and on Friday, January 25, for Fraun Lewis of EIU. Each day of interviews will include an open campus meeting, scheduled for 2:00 in the 1895 room of the Union, which advisors may wish to attend.  Brief vitae for each candidate will be distributed soon by the CASA office.

FALL MEETING OF CONTACT ADVISORS ­ SUMMARY

On Nov. 9 we had our first annual (we hope) meeting of the contact advisors.  There were 18 participants including faculty, professional advisors, certifying personnel, and students.  Andy Methven, chair of the CAN steering committee, outlined CAN’s progress to date and distributed goals, by-laws, and an annual report. We then had two main sessions with topics for discussion:  tips and tricks and advocacy issues. Betsy Miller started out the tips and tricks session alerting participants of resources, websites, etc. available as advisor aids.  Other topics discussed were waiver procedures, IAI course effective dates, EWP concerns, and general discussion regarding advising pitfalls.  The use of Advise-1 was encouraged. Quite a bit of lively discussion took place during the advocacy issue session.  Concerns regarding the length of registration time, the lack of writing intensive courses, the deficiency in availability of Senior Seminar, and a general concern regarding publication of the Continuing Education schedule were all aired and many opinions offered.  Much discussion revolved around a 1 or 2 year catalog, and it was decided to advocate for a 1-year catalog.

Overall, it was a successful first meeting.  We appreciate the support the Contact Advisors provide in our Campus Advising Network.

--Kathy Hussey, Physical Education

PROCEDURES FOR GENERAL EDUCATION TRANSTION

Attached is a copy of the procedural guidelines for our general education transition, developed by the certifying officers of the 4 colleges and approved by the deans of the 4 colleges. --Barb Kuykendall, College of Sciences

SUMMARY OF COUNCIL ACTIONS

A summary of recent actions by CAA, CGS, and COTE, prepared by Luann Karr of Academic Affairs, is attached in Microsoft Excel format.  Click on the action to see recent policy and curriculum changes neatly charted.

**********************************************

TIPS, REMINDERS, AND MISCELLANEOUS

**ADVISING HONORS STUDENTS

Students in the University Honors Program must complete 25 semester hours of Honors courses in order to be certified at graduation.  This includes seven 3-sh Honors courses plus a 4-sh Honors Senior Seminar. Generally, Honors courses are offered within the General Education Program.  To remain in good standing, students must take a minimum of three hours per semester in Honors.  Copies of Honors course offerings for Fall 2002 will be available around mid-February.

--Judy Sunderman, Honors Program

**MAINFRAME SCREENS KEY

is back by popular demand, attached to this memo.  Keep it on your Desktop, where you can easily refer to it in the midst of a mainframe session.  Call Betsy Miller, -7128, or John Kilgore, -6313, if you need an explanation of how to get the file onto your desktop.

**NACADA REGIONAL CONFERENCE

The Region V National Academic Advising Association Conference is April 25-27 in Indianapolis.  Contact Norm Isacson for details, or visit the NACADA website, http://www.nacada.ksu.edu/.  This is an excellent conference opportunity, as it rivals the national conference in quality.

--Fraun Lewis, Academic Advising

**(NOT-SO) STUPID MAINFRAME TRICKS:

Advisees scrambling for classes?  One way you can help is by giving them ALL the information available to you on an OLCO screen.  Just print the screen on your desktop printer, using the "Control-P" command, and hand it over.  Or highlight the data, copy it, paste it into an e-mail message, and send it.  Another possibility is reading relevant lines of the screen over the phone.  Note that the OLCO printout includes call numbers but not course titles.

--John Kilgore, English

Archive use only; may contain outdated information.

Advisorgram 10/31/01

TO: Contact Advisors, Campus Advising Network

FROM:  Steering Committee

As before, could you read through this e-mail, check out the attachments, then forward to members of your unit as you find

appropriate?

Thanks!

********************************

CONTACT ADVISOR MEETING

The first annual meeting of CAN Contact Advisors is scheduled for this Friday, November 9, from 2-4 in the Buzzard Faculty Lounge (Buzzard

2504).  The meeting will incorporate two sessions, one a nuts-and-bolts discussion of advisor tradecraft, the other a

free-ranging effort to gather ideas and input from the membership. Please come if you can!  A more detailed announcement is attached.

You might wish to print this off and post it, since not only Contact Advisors but other interested parties are welcome.

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BELLS AND WHISTLES

Along with the meeting announcement, three other attachments accompany this Advisorgram:

>>An Advising Screens cheat sheet, prepared by Betsy Miller.  This little table is an invaluable guide to navigating the sometimes torturous pathways of our mainframe program.   Print it off and post it near your keyboard.  Better yet, keep it on your Windows Desktop and toggle to it whenever you get stuck.  (To do this, save the file. Open Windows Explorer, go to the file, highlight it, right-click, choose “Send To,” choose “Desktop.”)

>> A General Education Code Glossary.  This is another table you might want to have on your Desktop, for those moments when you can’t for the life of you remember what “GI/HUM IC/PL” means.  The sheet provides English translations.   Thanks again to Betsy, to Barb Kuykendall, and to Rita Pearson for this one.

>>An Excel file I use to give English majors quick (though of course unofficial) graduation audits, in a form they can actually read.  This only works for English, but I’ve found I am using it over and over again this fall, so I  pass it along in case anyone who knows Excel might like to use it as a starting point for a form suited to other majors.  I pop up this file whenever an advisee says “I have no idea when I’m going to graduate.”  Then (this is crucial!) I immediately save the master template under a new name and folder (e.g., “SmithB.019.xls” in “SmithB”).  From there it takes 2-5 minutes to fill out the form, checking off requirements that remain to be done. Various counters keep track of the hours in different categories, and at the lower right of the sheet the subtotals are added up to a grand total which in turn yields an estimate for number of semesters remaining.  I print this off, and the student has marching orders all the way to graduation.  This fall advisees have been coming in for conferences holding the forms I printed out for them last spring—proof that it has been useful to them.  NB: My computer skills are nothing special, but it wasn’t really all that hard to design this—I just had to click “Help” a few dozen times.    
­John Kilgore, English.

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ELECTRONIC WRITING PORTFOLIO NEWS

Advisors and students alike are now officially immersed in the Electronic Writing Portfolio process.  As of October 13, holds were placed on the records of those students who did not submit at the appropriate level (mostly level 1 at this point).  So for most students, removing the hold will require that they submit an essay from either Eng1001G or 1002G in accordance with the guidelines found on the following website: http://www.eiu.edu/~assess/electronic_writing_portfolio1.htm.  Feel free to review the information yourself, as the method of submission has changed from last year.  If you have any questions regarding the holds or any concerns that a student is covered under the Writing Competency Exam rather than EWP, please call Donna Dawson (CASA) at 581-8384 for clarification.  
­Fraun Lewis, Academic Advising.

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BRIEF NOTES FROM THE ADVISOR COFFEE/DISCUSSION OF 9/20/01

Barb Kuykendall welcomed everyone and outlined the purpose of the newly formed Campus Advising Network. Dr. Bower informed the group regarding the new Education Scholars Program for incoming freshmen. Discussion ensued regarding the proposed new selection to education criteria. Barb K. gave some general updates:

Reminders of the differences between the core and the new general education: ***The new gen eds no longer require 8 hours of upper division coursework.

Phi 1900G is now a humanities course and will no longer be an option to meet the math requirement.

The Constitution is no longer a graduation requirement but is part of general education.

Foreign Language is no longer a general education requirement, but is now a graduation requirement.  Exemption is still available by completing 2 years of the same language at the H.S. level with a  C or better average.  Also, note that students who pass the second semester of a single foreign language have met the requirement.  This information has not been included in all catalogs.

Writing Competency Exam will be replaced by the Electronic Writing Portfolio for FA 2000 or later catalog…UNLESS any work was completed after H.S. graduation prior to FA 2000-in which case, these students MUST pass the Writing Competency Exam.  ALL Fall 2001 or later catalog folks, regardless of previous work, must complete the Electronic Writing Portfolio requirement.

Nine hours of social science coursework in transfer will exempt students from the specific requirement of the Constitution.

This will be the last semester that 2 hour Senior Seminars will be offered.

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ADVISOR COFFEE NOTES FOR  9-11-01

Fraun Lewis—Introduced individuals and session

Assistants to the Deans for Certifying:

>>K. Bennett, Lumpkin College of Business & Applied Sciences

>>B. Wilson, College of Education & Professional Studies

>>B. Chen, College of Arts & Humanities

>>B. Kuykendall, College of Sciences, unable to attend

Certifying Officers’ Updates

K. Bennett

>>CIS major

>>CIS minor to all if using FA’01 catalog

>>Business Administration minor—same, noting minors can only take business courses that are in the minor

>>60 hours are needed to take upper division business courses

>>Minors must be declared to take any business classes

B. Wilson

>>Education changes are upcoming

>>Students need to attend a teacher education meeting ASAP

>>Follow “Steps of Teacher Certification”

>>Education Scholars—explained program—SM12 shows if in program by selection being Y—special Teach. Ed. Meeting & Reception planned

B. Chen—no updates

R. Pearson, Transfer Student Coordinator—announced new Associate Degree: Associate in Science & Arts (ASA)

EWP discussion—refer all questions to K. Sanders, Director, CASA

Tammy Zuber, Records Office—Asked all advisors to refer students to the Registration Office if students inquire when to come to campus to register.

B. Kuykendall; K. Bennett, B. Chen, and B. Wilson—working on a transitional policy for catalog years.

Archive use only; may contain outdated information.

9/10/01 Advisorgram

TO: Contact Advisors, Campus Advising Network
FROM: Steering Committee

Hi, folks. This advisorgram has some important announcements, a few technical pointers, and a free-ranging forum based on last spring’s
questionnaire. The attachments are the same as last time—flyers for the upcoming workshops and discussion groups.

Would you please follow the usual drill: read through the memo, decide who in your unit needs to see it, and forward it with any comments you find appropriate?

Thanks again for your help.

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CHANGE OF REGISTRATION DATES:

Registration for Spring, 2002 will begin one week later than previously announced. Please note the following schedule of first
registration days for various groups:

Monday, October 15 Athletes, Honors Students, and Graduate Students

Monday, October 22 Seniors

Monday, October 29 Juniors

Monday, November 5 Sophomores

Monday, November 12 Freshmen

For each of these weeks, eligible days will vary according to Social Security numbers, as follows:

Monday Last #’s 6-7 begin registering.

Tuesday Last #’s 8-9 begin registering.

Wednesday Last #’s 0-1 begin registering.

Thursday Last #’s 2-3 begin registering.

Friday Last #’s 4-5 begin registering.

--Thanks to Molly Evans, Judy Sunderman, Lea Northam.

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REMINDER: ADVISOR WORKSHOPS, COFFEE/DISCUSSION SESSIONS TO BE HELD

Don’t forget: CAN will be conducting New Advisor Workshops on Wednesday, September 12 from 8:30-3:45 in the Oakland Room of the
University Union, and again on Tuesday, September 18 at the same time and place.

Coffee / discussion sessions for both new and continuing advisors will be held on Tuesday, September 11 from 2:30-4:00 p.m. and again on
Thursday, September 20 from 9:30-11, in the Oakland Room of the MLK Union.

For details, see the files attached to this advisorgram, or call Fraun Lewis @ -2313.

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TIPS, REMINDERS, AND MISCELLANEOUS:

**GPA THRESHOLD FOR TRANSFER HOURS:

Advisors with students taking courses (usually in the summer) at other institutions need to be aware that in order for the hours to transfer,
the total GPA for hours taken must be at least 2.0. What happens sometimes is that a student takes one 3-hour course and earns a "D" in
the class. Since her GPA is less than 2.0, those 3 hours will not be accepted here at Eastern. However, the course may still be used to
fulfill a specific requirement. For example, a student earns a "D" in a course equivalent to FLS 1102. The student will not get the 4 hours
credit, but will fulfill his foreign language requirement. As long as the hours are not needed to fulfill a graduation requirement, or to
make the 120 total hours, the student doesn't lose out.

In another example, a PE major takes Human Physiology one summer at a community college and earns a "D." It transfers with a GPA less than 2.0, so the hours of credit do not count, and in this case the student will have to repeat the class, for two reasons: 1) The PE Major
requires a C or better in Human Physiology; 2) he needs the hours to fulfill his 7- or 9-hour Scientific Awareness requirement.

This does not apply when the student has earned a "D" but transfers in several other classes at the same time, for a total GPA of 2.0 or
better. In that case, the student would be given the credit hours for the class. The PE Major requirement would still send him back to our
BIO 2001G (or transfer equivalent), but he would already have the hours for General Education and Teacher Certification purposes. Tricky!
--Kathy Hussey, Physical Education

**AMERICAN HISTORY MYSTERY:

I had always thought that the American History requirement for teacher certification could be met by any American History class, but found
out recently that this is not so. Doug Bower of CEPS informs me that what the state wants is a general course arranged chronologically. So
thematic courses—e.g. Women in US History—and highly particular ones (“The Carter Years”) won’t work. --John Guzlowski, English

**ET CETERA:

CAN BY-LAWS. Approved over the summer, can be accessed at http://www.ux1.eiu.edu/~cfjdk/Bylawsfinc.018.html. BETSY MILLER,
csbem, -7128, still needs to update our advisor lists. Please contact her if the roster of advisors in your unit has changed. . . . Visit
http://www.eiu.edu/~acassist/ to check out the Advising Center home page. . . . It would be a good idea to SET UP AN E-MAIL FOLDER to hold just your Advisorgrams, to have them readily available for reference. . . TO SUBMIT NOTES TO FUTURE ADVISORGRAMS, e-mail John Kilgore at cfjdk, with “Advisorgram note” on the subject line of your message.

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FORUM FORUM FORUM FORUM FORUM FORUM FORUM FORUM FORUM FORUM FORUM
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Following are the results of the spring questionnaire—the questions in ALL CAPS, followed by the tabulated results. Our scoring system in
Part I may have been a bit eccentric, in that it allowed people to vote twice for items they felt especially strongly about. The totals
here should be taken with a grain of salt. Still, the results make clear that advisors are very interested in transfer issues, the IAI,
online classes, and student retention problems.

The short takes in Parts I,B and II show a very active interest in issues of recruitment, retention, articulation, and transfer
evaluation. They express more than a little concern over the complexity of academic policies students must contend with, note
ongoing infrastructure problems, offer keen perceptions on such problems as catalog drift and class availability, and pass along
useful bits of advisor tradecraft. We have given bylines where we have them; shy folks got into the record anonymously. Our thanks to
all who participated. ­John Kilgore, English

PART I.

A. PLEASE X OR XX ANY OF THE FOLLOWING TOPICS YOU WOULD LIKE CAN TO ADDRESS IN FUTURE MEETINGS AND COMMUNICATIONS:

IAI / Transfer Course Articulation 15

On-line coursework/Illinois Virtual Campus 15

Availability of off-campus classes 13

Student Retention 13

General Education 12

Computer Access / Programs related to advising 11

Grade repeats 10

Teacher Education 10

Legal Issues and Advising 10

Degree Audit 10

Professional Development for Advisors 10

Topics with fewer than 10 votes: Academic Waivers, Career Services, Enrollment Management, Residence Life Initiatives, Financial Aid,
Student Support Services, International Programs / International Student Advising, Academic Warning / Probation, Time Management,
English / Math Placement.

***B. PLEASE LIST ANY ADDITIONAL TOPICS YOU WOULD LIKE TO EXPLORE.

**Transfer course work from abroad. ­Shelley French, Foreign Languages

**I really would rather just have resource people identified for access when I come up with a question. These general sessions feel
like time-wasting meetings to me. I'm too stretched to use every minute productively for such stuff to appeal. ­Jan
Marquardt-Cherry,Women’s Studies

**As you can tell from my marks on the previous questions, I am most interested in getting, and keeping, qualified students in our
programs. Other topics that are appropriate to that general theme would be of interest. ­John Stimac, Geology-Geography

**Models for PEER helpers in the Learning Assistance Center; trends in providing LAC services.

**It might be fun to learn about new trends in advising or academic support at other campuses around the country, i.e. FIG’s, learning
communities, etc.

**Student recruitment (both freshman & transfer).

**EWP!

***PART II.

PLEASE RESPOND IN A PARAGRAPH OR TWO TO ANY OF THE FOLLOWING QUESTIONS YOU CHOOSE.

1) LOOKING AT THE UNIVERSITY FROM AN ADVISOR’S PERSPECTIVE, WHAT ARE THE MAJOR PROBLEMS THAT YOU SEE? WHAT CHANGES WOULD YOU RECOMMEND?

**Keeping up with catalog changes that come into effect before the next catalog is printed. Perhaps a monthly list of these changes
could be printed in summary form and disseminated to advisors.—Ed Corley, Economics.

**Students should be trained/taught/able to access degree audit worksheets on the computer that will help them measure their progress
toward completion of the graduation requirements. ­Shelley French, Foreign Languages

**A major problem will be finding a writing intensive course for the sophomore student within the General Education group, as there seems
to be an insufficient number of courses with that designation to meet the demand. It would be helpful if advisors had access to a listing
of all the writing-centered and writing-intensive courses, not just those in the general education program. Perhaps we should consider
allowing students to use an example of writing (which had been reviewed by the instructor) from a writing-active course to be submitted to the electronic writing portfolio. ­Glenn Hild, Art

**My students constantly complain about the lack of course offerings and compare that to construction monies they see being spent. ­Jan Marquardt-Cherry, Women’s Studies

**One problem that I have faced is that some of the programs list teacher certification as possible. It’s not until after I have talked
with the Teaching program that I find out that certification is possible, but only after majoring in an approved program. The teacher
certification process is, to me at least, very confusing and I believe, complicated.

**A second topic that I find somewhat problematic is the “SWITCH” system. I now have access and can navigate around the system, thanks
to our first meeting and Betsy Miller’s help, but find it very archaic in form and function. It would be relatively easy to design a new
front-end to the system that is more user friendly. After all, there should be somebody over at ITS that is familiar with Access or Active
Scripting or Java Scripting and SQL. ­John Stimac, Geology-Geography

**Lack of communication between departments and offices.

**A) Those making critical decisions about requirements and students are not seeking/listening to our input WHEN WE WORK DIRECTY WITH
STUDENTS. B) Not enough Gen Ed seats, especially in Writing Intensive approved choices. C) Experienced teachers should be
teaching the foundation classes like English 1001/02, not all the 3000+ classes.

**We need better communication, which CAN has started. The Administration should run policy changes by advisors before
implementation.

**I’d like to see learning become more student centered and actually I’d like to see a truly more student centered campus.

***2) WHAT PARTICULAR PROBLEMS ARE PRESENTLY OF GREATEST CONCERN TO YOURADVISEES?

**Infrastructure problems which affect student & instructor morale & effectiveness: hot (90F) classrooms & offices, broken & outdated
laboratory equipment, insufficient support personnel.­Don Pakey, Physics

**Not enough of our WST courses because of departmental cuts on annually-contracted faculty (means regular faculty can't be freed to
teach our cross-disciplinary courses) ­Jan Marquardt-Cherry, Art

**Closed classes that are required for degree option and selective admissions programs causing lots of personal angst. ­Glenn Hild, Art

**Many of my advisees study abroad. A major concern is the acceptance of course work completed abroad. Students would like to know in
advance if work done abroad will be accepted for Gen Ed courses. It is usually impossible to have the courses judged in advance. ­Shelley
French, Foreign Languages

**My advisees are most concerned/frustrated with the construction on campus, but I’m sure this isn’t just my advisees (just as an aside,
53% of my Introductory Geology class this spring said that they would NOT have attended EIU if they had known the full extent of the
construction that was to be going on during the regular academic year).

Okay, that probably wasn’t what you had in mind. . . . several of my advisees are concerned with how difficult it is to get teacher
certification with a Geology degree. I’m very sorry to say that I have two excellent Geology students who would love to teach, but who
most likely won’t since Geology is not an accepted major for teacher certification. I wonder less now as to why our children are growing
up less scientifically literate. One student who went on to get her M.S. (in hopes of then teaching) realized that she could work much
better hours and get paid much, much more if she would just work in the private sector. ­John Stimac, Geology-Geography

**Continual changes with little communication or consultation.

**I hear complaints about “poor” teachers, especially in Mathematics, often with the added comment that “tutors do not help.” Some of my
advisees do not like many of the classes in the new Gen Ed, and many complain about difficulty getting those courses.

**Some areas of concern for my advisees and me: finding information that is current; getting enough time with an advisor, especially for
academic warning/problem students who need a push to get help academically.

**I think students struggle with the complexity of policies.

***3) COMMENT BRIEFLY ON SOME TECHNIQUE, HABIT, TOOL, OR TRICK OF THETRADE—LARGE OR SMALL—THAT YOU HAVE FOUND PERSONALLY USEFUL IN ADVISEMENT.

**The only trick of the trade that I have found is to take an active role in advising, i.e., know my students—how they’re doing in their
classes, when they have exams/tests, what else they are doing, etc. Granted, this may just be me, and probably won’t work for advisors
that have hundreds of students, but I personally don’t think advisors should have that many students.­John Stimac, Geology-Geography

**When I get a new student folder, I ask them to make a tentative plan of which courses they will take each semester till they graduate, then I make comments on their plan. Some students really need to be prodded to plan their own future. ­Don Pakey, Physics

**Insisting that the student arrive at our appointment with a tentative list of courses which have been measured against the
upcoming schedule of classes for feasibility. I copy the checklist of both major and gen ed courses, keep one for each student, and give
them a copy to use in this preparation. ­Jan Marquardt-Cherry, Art Dept

**Always sent a letter to advisee prior to the schedule being published that reminds them to see me and register early to get the
best shot at the classes and schedule he/she wants/needs to take.­Glenn Hild, Art

**Most of my advisees have double majors, and often, several minors. Since I do not have checklists for every major or minor, I have found
that a photocopy of the requirements from the catalog serves as a good checklist. ­Shelley French, Foreign Languages

**I discourage students from taking heavier academic loads after they have failed or dropped a course in the previous term. My policy is
especially relevant for those students with marginal grade point averages. I stress to these students that I am just as interested in
their graduating as they are and taking heavier loads which may lower their academic grade point averages is not the way to complete their
degrees. —Ed Corley, Economics

**Communication with other advisors; sharing of information whether large or small.

**Use of desk notebook with Gen Ed sheets & policy changes, MPE info, etc.

**I LOVE the WSU GPA calculator to help a student gain perspective on how to achieve the desired GPA. I also love the “What Can I Do With a Major In . . .” websites to support undecided students or major changes. See http://www.uncwil.edu/stuaff/career/Majors/majors.htm

Archive use only; may contain outdated information.

8/14/01 Advisorgram

TO: Contact Advisors, Campus Advising Network
FROM: Steering Committee

Welcome back, everyone, and thanks again for serving as contact advisors for CAN. Below are a number of announcements and reminders that may be useful to advisors as we deal with last-minute schedule changes and other start-of-semester issues.

Can you, as usual, read through this advisorgram, decide who in your unit needs to see it, and forward it with any comments you find appropriate?

As always, we are interested in hearing from you about any matter having to do with academic advisement. Once again, we are:

CAMPUS ADVISING NETWORK STEERING COMMITTEE

Andrew Methven, 6241, cfasm@eiu.edu
Fraun Lewis, 7413, cflfl@eiu.edu
Kathy Hussey, 7585, cfkah@eiu.edu
John Kilgore, 6313, cfjdk@eiu.edu
Barb Kuykendall, 5822, csbsk@eiu.edu
Betsy Mille,r 7128, csbem@eiu.edu

Thanks!
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ADVISOR WORKSHOPS, COFFEE/DISCUSSION SESSIONS TO BE HELD

This fall the Training and Technology committees of CAN will be conducting workshops for the benefit of new advisors. Rumors that
hazing will be involved are entirely unfounded. The series of useful orientation sessions will be offered on Wednesday, September 12 from
8:30-3:45 in the Oakland Room of the University Union and repeated on Tuesday, September 18 at the same time and place. Of particular
interest will be the computer training sessions on each day. For details, see the files attached to this advisorgram, or call Fraun
Lewis @ -2313. Note that the computer session for Experienced Users of our ever-perplexing mainframe system will actually occur among the
New Advisor workshops. If you have been advising for a while, you might want to put on a hat and dark glasses and come anyway.

Coffee / discussion sessions for both new and continuing advisors will be held on Tuesday, September 11 from 2:30-4:00 p.m. and again on
Thursday, September 20 from 9:30-11. These meetings will give us a chance to talk about problems and solutions, and also possibly to
begin discussing CAN's advocacy role--our advisors'-eye view of what works at the university, what doesn't, what changes should be
considered.

CAN BY-LAWS, ANNUAL REPORT APPROVED; OFFICERS ELECTED

At its July 25 meeting, the Steering Committee approved By-Laws for the organization and an Annual Report for 2000-01. Both documents
will soon be available online at http://www.ux1.eiu.edu/~cfjdk/Advpag.017.html. CAN Members are invited to view them there, and comments are welcome. The By-Laws allow for a fairly simple amendments process should changes become necessary.

At the same meeting, Andrew Methven of Biological Sciences was elected Chair of the Steering Committee for 2001-02. Fraun Lewis of the
Advising Center was elected Vice Chair.

PLEASE VERIFY ADVISOR LISTS

Contact Advisors: Betsy Miller is updating the advisor lists we compiled in the spring and needs your help. Could you take a moment
to look over the spring list (you should have a copy in the booklet distributed at the spring organizational meeting) and make sure that
it is still current? Report any changes--old advisors stepping down, new advisors stepping up--to Betsy @ 7128 or csbem@eiu.edu.

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TIPS, REMINDERS, AND MISCELLANEOUS

**Deadline: waivers of course prerequisites must be approved before the start of classes. Contact Judy Sunderman, 2017, with questions.

**If you did not receive a copy of the advisor resource booklet distributed at the spring meeting of CAN, you may order one by
contacting Betsy Miller at 7128 or csbem@eiu.edu. Among other items the booklet contains a handy cheat sheet of mainframe computer
commands and a key to Gen Ed transfer evaluation codes.

**Some Useful Websites:

http://www.eiu.edu/~acassist/ Academic Advising Center. Home of many useful links.

http://www.eiu.edu/~adulted/schedule/index.html Gives the current schedule of off-campus courses offered through EIU Extension. Such
courses are occasionally useful in solving schedule problems for on-campus students, though transportation to the off-campus site can
be a problem.

http://www.itransfer.org/ Wins the CAN Michelin five-star rating as a truly useful site which gives transfer-course equivalents for
community colleges going back many years. The IAI online. Not to be missed.

http://www.eiu.edu/~records/commcoll.html More breathtaking suspense as you discover community college transfer course equivalents for
non-Core, non-General Education classes.

http://www.ivc.illinois.edu/ The Illinois Virtual Campus website, a directory of current online courses in Illinois.

And some others, quickly:

On-line catalog http://www.eiu.edu/~catalog/
Electronic Writing Portfolio http://www.eiu.edu/~writcurr/ewp.htm
List of writing intensive courses
http://www.eiu.edu/~assess/writing_intensive_courses.htm
List of Chairs http://www.eiu.edu/~acaffair/depts.htm#chairs
CAA minutes http://www.eiu.edu/~eiucaa/index.caa.htm
COTE minutes http://www.eiu.edu/~eiucote/index.cote.htm
Electronic course library
http://www.eiu.edu/~acaffair/courselibrary.htm
Search page for student phone & e-mail
http://www.eiu.edu/text/search/index.html

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SPECIAL SITUATIONS ALERT:

Many transfer courses which are covered by the IAI now carry General Education credit EVEN THOUGH THE EQUIVALENT EIU COURSES ARE NOT G COURSES. For example, History 2010, History of the United States to 1877, is not a G course at Eastern. But the equivalent course at Lake Land College, HIS 155, can be counted for four hours (!) General Education credit under Social Sciences. (You can discover this quite
easily by going to the itransfer.org website.)

This apparently bizarre discrepancy is by no means exceptional, but very typical of the way the IAI is now working; it would be possible
to give dozens of similar examples from institutions across the state. In such cases EIU, in effect if not intention, now seems to prefer
community college equivalents to its own courses. In fairness to those who worked on the IAI and the new EIU General Education program,
though, it should be said that new problems of this kind are probably the inevitable price for solving the older problem of curricula that
did not transfer.

This being the case, we feel that the proper response for advisors is not, “My God, what have they done now?” but “Okay, this is why I have
a job.” Points to consider in dealing with this tricky issue:

***When in doubt, always double-check to see that incoming transfer students have received appropriate Gen Ed credit for course work at
other institutions. If the transfer work sheet does not agree with the itransfer.org website, request a re-evaluation from Records.

***In general, students with Gen Ed requirements remaining to be filled should be steered into appropriate “G” courses on-campus. This
is why we have G courses!

***But students who have ACCIDENTALLY (you make the call) taken the“wrong” on-campus course should sometimes be encouraged to pursue waivers to receive Gen Ed credit. Call us goofy, but the fact that equivalent courses taken off-campus carry Gen Ed credit seems to us
nearly indisputable grounds for such waivers.

***Occasionally advisors will want to weigh the merits of recommending that students take community college courses INSTEAD OF
EIU COURSES, when doing so enables the student to fulfill Teacher Certification or other requirements simultaneously with the Gen Ed
requirement. To take the above example once again: HIS 155 at Lake Land will fulfill BOTH a Gen Ed requirement under Social Sciences AND
a 3-hour Teacher Certification requirement. But PSY 1879, taken at Eastern, would fulfill only the Gen Ed requirement. So why recommend
the Eastern course at all, ever? The reasons may be many, ranging from lofty considerations of educational philosophy and quality to the
nitty-gritty of cost; but advisors should be aware of the tradeoffs here.

Are we having fun yet?—This item submitted by John Kilgore and Betsy Miller.

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THANKS, AND STAY TUNED

Our sincere thanks to those who responded to the questionnaire in the last Advisorgram. Your thoughtful replies will appear in our next
mailing; we thought it best to leave them out of this one because the frantic start-of-semester pace might not allow people time to read
them.

Archive use only; may contain outdated information.

April 17, 2001 Advisorgram

TO:  Contact Advisors, Campus Advising Network

FROM:  Steering Committee

Our thanks to all of you who took time to attend our March 30 organizational meeting.  We hope you found the session useful and that you like the idea of participating in a network that should make it easier to find timely answers to pressing advisement questions.

Please remember to copy and pass on, at your discretion, any handouts from the meeting that you think would be useful to others in your academic unit.  Remember, too, that other advisors in your unit will receive advisorgrams only from you—not from us.  So you might want to set up an e-mail folder to store the memos and a mailing-list to help you forward them.

The purpose of THIS advisorgram is not to disseminate information but to collect it.  It’s a forum, an invitation, a call to reflection. OK, we admit it: it’s a questionnaire.  We would like to hear from you about what advisement concerns would be most worth addressing in future meetings and communications, and perhaps eventually in position statements to be submitted to appropriate university committees.

Could you kindly take a moment and complete Part I, below?  Hit “reply,” then type one or two Xs after every item that interests you in section A.  No Xs will mean not especially interested, one X interested, two Xs very interested.  In section B, type in any additional items you would suggest.

Then comes the hard but optional part.  Some time early in the fall, we would like to put together and distribute an advisorgram consisting of brief statements by advisors from all over the campus.  Take a moment and look at the three questions in Part II; then, if you like, respond in a paragraph or so to one, two, or all three of them.  We will be delighted to have your input, and assume that we have your permission to “publish” it, in our limited way, with your byline attached.

We can accept replies until the last day of classes, but it might be best to do this soon, before the memo slips to the bottom of your inbox.  Feel free to reply to just Part I if you prefer.  Then bounce the whole advisorgram back, and you’re done. At this point we are asking for input JUST from the contact advisors, so this is one advisorgram you might NOT want to forward.  (If you do, you may end up getting completed questionnaires bounced back to you.)

Thanks!

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QUESTIONNAIRE

PART I.

A.  Please X or XX any of the following topics you would like CAN to address in future meetings and communications:

·        Grade repeats

·        Availability of off-campus classes

·        Academic Waivers

·        Teacher Education

·        Professional Development for Advisors

·        On-line coursework/Illinois Virtual Campus

·        Illinois Articulation Initiative (IAI) / Transfer Course Articulation

·        Enrollment Management

·        General Education

·        Residence Life Initiatives

·        Computer Access / Programs related to advising

·        Financial Aid

·        English / Math Placement

·        Career Services

·        International Programs / International Student Advising

·        Legal Issues and Advising

·        Degree Audit

·        Academic Warning / Probation

·        Student Support Services

·        Time Management

·        Student Retention

 B.  Please list any additional topics you would like to explore.…………

Part II.

Please respond in a paragraph or two to any of the following questions you choose.  Type your responses directly after the questions.

1)  Looking at the University from an advisor’s perspective, what are the major problems that you see?  What changes would you recommend?

2)  What particular problems are presently of greatest concern to your advisees?

3)  Comment briefly on some technique, habit, tool, or trick of the trade—large or small—that you have found personally useful in advisement.

Archive use only; may contain outdated information.

February 26, 2001 Advisorgram  

TO: Contact Advisors, Campus Advising Network

FROM: Steering Committee 

Thank you for agreeing to serve as a contact advisor in the Campus Advising Network. As a liaison for your academic unit, you can play a valuable role in passing along advisement news and information to your immediate colleagues, and in raising questions that the network might help to address. For our part, we on the steering committee will be working to identify and obtain information of particular concern to advisors and to pass this along to you. 

As part of this effort, we will be sending you these "Advisorgrams" on an irregular basis, whenever we have news that seems especially timely and important. Circulation of the messages will be limited to contact advisors, but we ask that you bump them to appropriate colleagues. We hope our selective approach will get busy people into the habit of actually reading the messages, rather than quickly deleting them from crammed e-mail inboxes. You might take a moment to set up a separate e-mail folder for the Advisorgrams, as they will contain information we hope you will want to keep. You might also find it useful to have a mailing list or alias of people in your unit to whom you will regularly want to forward the messages.

One more favor: could you kindly bump this message back to us, with a note at the top confirming that you will be serving as a contact advisor and letting us know whether you will attend our March 30 organizational meeting?

Thanks!

EVENT NEWS: MARCH 30 ORGANIZATIONAL MEETING 

The first meeting of the Campus Advising Network will take place in the Effingham Room of the MLK Union, from 2-3:30 on Friday, March 23. Contact advisors are urged to attend. If you cannot attend, we would greatly appreciate your asking another representative from your unit to come in your place. The program will include presentations on the following: 

· Introduction to the Campus Advising Network

· Role of Contact Advisors in the Academic Units 

· Review of Recent Academic Policy and Program Changes

· Explanation of The Electronic Writing Portfolio 

· Computer Tips and Tricks

General Discussion, questions and answers, and brief breakout sessions will follow.

 At the meeting all contact advisors will receive advisor resource notebooks currently being prepared by Betsy Miller of the School of Technology. If you can't make the meeting, contact Betsy at 7128 or csbem to receive your notebook.

Campus Advising Network Steering Committee: 

Andrew Methven 6241 cfasm@eiu.eduCollege of Sciences

Fraun Lewis 7413 cflfl@eiu.eduProfessional Advisors

Kathy Hussey 7585 cfkah@eiu.edu College of Education and Professional Studies

John Kilgore 6313 cfjdk@eiu.eduCollege of Arts and Humanities

Barb Kuykendall 5822 csbsk@eiu.edu Certifying Deans

Betsy Miller 7128 csbem@eiu.eduCollege of Business and Applied Sciences

Kristin Rutter 6718 kristinrutter@hotmail.com Student Representative

CATALOG NEWS: 15-HOUR RULE ABOLISHED 

This news will probably have some advisors dancing around chanting "Ding, Dong, the Witch is Dead!" Prior to catalog year 2001, students who enroll at EIU without a completed Associate's degree or IAI package may still complete the degree or the package at the community college, but only if a) Total EIU credits counted do not exceed 15; b) The degree or the package is completed before the student has earned 15 hours of EIU credit. (See 2000-01 Catalog, p. 48, bottom left.) 

Abolition of the rule will leave students appreciably more free to move back and forth from community colleges to Eastern as their circumstances permit. It will also prevent cases in which students are caught unawares by a rule that has been hard to understand and which was always unique to Eastern. Remember that the change does not take effect till catalog year 2001; however, the waiver appeal route may be open to students graduating under earlier catalogs. 

COMPUTER TIP: CHECK YOUR SCREEN ACCESS 

Betsy Miller has been working closely with Cathy Ashmore to standardize and update mainframe access for all 242 campus advisors. By the time you read this, you should have access to screens listed on the following “cheat sheet”: �

ON-LINE ADVISING SCREENS

DTR  - EIU TRANSCRIPT DISPLAY

• TYPE DTR (space) STUDENT SOCIAL SECURITY NUMBER, ENTER

• INCLUDES ONLINE COPY OF EIU STUDENT TRANSCRIPT

• NAVIGATE THRU DOCUMENT USING COMMANDS AT BOTTOM LEFT CORNER OF SCREEN

SSFM  - DISPLAY STUDENT’S SCHEDULE

• TYPE SSFM, ENTER

• TYPE SEM/YEAR (EX: SP 2001) AND STUDENT’S SOCIAL SECURITY NUMBER

SMO1 - PAGE 1 OF STUDENT’S MASTER FILE

• TYPE SMO1 (space) STUDENT SOCIAL SECURITY NUMBER, ENTER

• INCLUDES STUDENT INFORMATION, E.G., CLASS LEVEL, GENDER, BIRTHDATE

• ACCESS OTHER SCREENS SUCH AS TEACHER EDUCATION USING COMMANDS AT BOTTOM OF SCREEN

NA - NAME SCAN

• TYPE NA (space) STUDENT’S LAST NAME, FIRST NAME, ENTER

• ARROW DOWN IF NECESSARY TO STUDENT CHOICE, TYPE. (a period), ENTER

• DISPLAYS SMO1 OF STUDENT’S MASTER FILE

SMO2 - PAGE 2 OF STUDENT’S MASTER FILE

• TYPE SMO2 (space) STUDENT SOCIAL SECURITY NUMBER, ENTER

• INCLUDES LOCAL, HOME, AND OTHER ADDRESS

OURS  - STUDENT CREDIT HOUR INQUIRY

• TYPE OURS, ENTER

• TYPE STUDENT SOCIAL SECURITY NUMBER, ENTER

• DISPLAYS GPA, CLASS, ACADEMIC STANDING, HOURS EARNED

SMO6 - PAGE 6 OF STUDENT’S MASTER FILE

• TYPE SMO6 (space) STUDENT SOCIAL SECURITY NUMBER, ENTER

• INCLUDES ADMISSION, RE-ADMISSION DATES FOR BOTH UNDERGRADUATE AND GRADUATE

SM16  - STUDENT INFORMATION FOR ADVISOR INQUIRY

• TYPE SMI6 (space) STUDENT SOCIAL SECURITY NUMBER, ENTER

• INCLUDES FLG EXEMPTION, ADMISSION DEFICIENCIES, ETC.

TTAY  - SET ADVISOR FLAG

• TYPE TTAY (space) SEMESTER/YEAR (EX.: TTAY SP2001), ENTER

• ENTER MULTIPLE SOCIAL SECURITY NUMBERS TO FLAG STUDENTS FOR PREREGISTRATION

H11 -- EIU STUDENT TRANSFER INFORMATION

• TYPEHI1,ENTER

• TYPE STUDENT SOCIAL SECURITY NUMBER, ENTER

• USE COMMANDS AT BOTTOM OF SCREEN TO VIEW TRANSFER INFORMATION FOR EACH COLLEGE

ETE  - TRANSFER COURSE EQUIVALENTS

• TYPE ETE, ENTER

• TAB TO COLLEGE NAME, TYPE COLLEGE NAME, F2

• ARROW DOWN TO COLLEGE CHOICE, ENTER

• REVERSE TAB TO EIU DEPT/COURSE, TYPE COURSE PRE-FIX AND NUMBER, ENTER

• DISPLAYS TRANSFER COURSE EQUIVALENCY

H02  - TRANSCRIPT MEMORANDUM

• TYPE H02, ENTER

• TYPE STUDENT SOCIAL SECURITY NUMBER, ENTER

§ INCLUDES COMPLETION OF CONSTITUTION REQUIREMENT, WRITING EXAM

H04 - EIU STUDENT HISTORY

• TYPE H04, ENTER

• TYPE STUDENT SOCIAL SECURITY NUMBER, ENTER

• INCLUDES MOST CURRENT COMPLETED SEMESTER COURSES & GRADES

• USE COMMANDS AT BOTTOM OF SCREEN TO NAVIGATE TO OTHER SEMESTERS

H10 - CREDIT BY EXAM

• TYPE H10, ENTER

• TYPE STUDENT SOCIAL SECURITY NUMBER, ENTER

• INCLUDES ANY TYPE OF CREDIT BY EXAM -- PROFICIENCY, ADVANCED PLACEMENT, ETC.

OLCO  - OPEN SECTIONS OF COURSES

• TYPE OLCO (space) SEM/YEAR (space) COURSE # (EX: OLCO SP200I BIO3200), ENTER

• INCLUDES ALL OPEN SECTIONS OF COURSE & SEATS TAKEN/AVAILABLE 

OR

• TYPE OLCO (space) SEM/YEAR (space) DEPT. PREFIX (EX: OLCO SP2001 BIO), ENTER

• INCLUDES ALL OPEN SECTIONS OF COURSES IN A DEPARTMENT & SEATS TAKEN/AVAILABLE

OLCC - CLOSED SECTIONS OF COURSES

• TYPE OLCC (space) SEM/YEAR (space) COURSE # (EX: OLCC SP2001 BI03200), ENTER

• INCLUDES ALL CLOSED SECTIONS OF COURSE

OR

• TYPE OLCC (space) SEM/YEAR (space) DEPT. PREFIX (EX: OLCC SP2001 BIO), ENTER

• INCLUDES ALL CLOSED SECTIONS IN A DEPARTMENT

SCHD - ON-LINE COURSE ROSTER INQUIRY

• TYPE SCHD, ENTER

• TYPE SEM/YEAR (EX: SP 2001), DEPT/COURSE #SECTION (EX: BIO 3200 001), ENTER

• DISPLAYS CURRENT COURSE ROSTER

TTIW - WAIT LIST DISPLAY

• TYPE TTIW SEM/YEAR DEPT/COURSE # SECTION (EX. TTIW SP2001 GEL3300115), ENTER

• DISPLAYS WAIT LIST FOR A PARTICULAR SECTION OF A COURSE

APGR  - APPLICATION FOR GRADUATION

• TYPE APGR ON BLANK SCREEN AND ENTER

• TYPE SSN AND ENTER

• APPLICATION DATE IN UPPER RIGHT HAND CORNER-OR-NO APPLICATION EXISTS IN UPPER LEFT

H43 - CURRICULUM TITLE MAINTENANCE

• TYPE H43 ON BLANK SCREEN AND ENTER

• TYPE COURSE PREFIX, TAB, COURSE NUMBER AND ENTER (EX. BUS 1950)

• TYPE DIGIT # FOUND IN CURR ID COLUMN (00700) AND DELETE COURSE NUMBER (1950), ENTER

• THE HISTORY OF THE COURSE IS DISPLAYED - SAME CURR ID = REPEATABLE COURSE

R40 - DISPLAY DEGREE AUDIT FOR GENERAL EDUCATION

• TYPE R40 ON A BLANK SCREEN, ENTER

• TYPE STUDENT S.S.#, (OTHER INFORMATION IS OPTIONAL), ENTER

• CHECK FOR CORRECT CATALOG, MAJOR, CONCENTRATION, MINOR,ETC.

• INCLUDES JUST GENERAL EDUCATION REQUIREMENTS

• NAVIGATE TIIRU DOCUMENT USING COMMANDS AT BOTTOM OF SCREEN

R41  - DISPLAY DEGREE AUDIT FOR ALL OTHER DEGREE REQUIREMENTS

• TYPE R41 ON BLANK SCREEN, ENTER

• TYPE STUDENT S.S.#, (OTHER INFORMATION IS OPTIONAL), ENTER

• CHECK FOR CORRECT CATALOG, MAJOR, CONCENTRATION, MINOR,ETC.

• INCLUDES DEGREE REQUIREMENTS (MAJOR, CONCENTRATION, MINORS, HOURS, GPA, DEAN/ADVISOR INFORMATION, COURSE HISTORY (TRANSFER & EIU)

• NAVIGATE THRU DOCUMENT USING COMMANDS AT BOTTOM OF SCREEN