Members present:
Alan Baharlou, Reed Benedict, Jim Bruehler, Keith Cosentino, Hank Davis, Bill Gibbs, Pat Fewell, Dave Henard, John Henderson, Liz Hitch, Les Hyder, James Johnson, Allen Lanham, Morgan Olsen, Dana Ringuette, Nackil Sung, Bill Witsman and Mary Durkin Wohlrabe.

Members absent:
Teshome Abebe, Mahmood Butt, Gregg Hecimovich (temporary replacement for Hesterman), Kevin Hussey, Yunus Kathawala, Brian Reid and Jeremy Wendel.

Visitors:
Jeff Cross and Laurie Neese.

Approval of minutes
Morgan Olsen opened the meeting in the BOG Room of Booth Library at 2:01 p.m. He asked for approval of minutes from the March 26, 1999, meeting of the committee. The minutes were approved as submitted.

Discussion items

1. Subcommittee Reports
1. Student Technology Fee Subcommittee

Alan Baharlou, chair of the Student Technology Fee Subcommittee, distributed a summary progress report outlining its progress. Baharlou said the subcommittee has met four times and will continue to meet during the summer session. The first task of the newly formed subcommittee was to deliberate the status of the Klehm 212 (CAD) lab and Lumpkin 034 (open A category) lab. The subcommittee reached a consensus to provide open C lab status to Klehm 212 and replace 15 computers, 10 of which are 5-8 years old. It also discussed the number of hours the lab would be available. Baharlou stated the committee would review all open lab policies and procedures.

The subcommittee recommended replacing 30 Pentium computers in Lumpkin 034 and 26 in the English labs in Coleman 340 and 302 as an exception to the four-year replacement cycle. Baharlou emphasized that these actions are not revisions of ATAC's four-year replacement cycle. The departure is partly due to the postponement of replacing computers in McAfee lab. The committee reaffirmed the Technology Enhancement proposals that were ranked and recommended by ATAC and approved by the VPAA's office for implementation next fiscal year.

Baharlou also noted that the subcommittee has begun to review all aspects of open computer labs. Other items on the subcommittee's agenda are procedures to dispose of replaced open lab computers and request Technology Enhancement funds.

Olsen called on Bill Witsman to review the open lab replacement cycle and funding. Witsman reported the decision was made last fall to replace the three sets of open lab computers previously discussed by Baharlou. He stated resources are available from this year's budget to replace these machines. He added no servers were to be replaced at this time, only student machines. Witsman also noted the cost of replacing lab machines to be about $1,800 per machine. Olsen asked that a motion be passed on the discussion and endorsement of replacing the computers in the labs. The motion was moved by Jim Bruehler and seconded by Hank Davis. The motion was approved unanimously.

Olsen requested the subcommittee continue monitoring the usage of all open labs. He asked John Henderson to work with the coordinators of each lab to make sure they gather data on lab usage. Henderson reported lab coordinators meet once a month and that survey boxes are in all labs and working well. Henderson stated he would have tabulations on lab usage to report to the committee when it meets again next fall. Keith Cosentino questioned the number of students who own their own computers. Olsen answered that the survey conducted in spring 1998 showed 43% of students had their own computers and 68% had access to a non-university computer. Liz Hitch questioned whether the survey asked if the student had access to a computer on-line. Olsen answered that it did not, but only questioned if they had access to a computer. He then suggested that some type of survey that is more specific to the technology planning interest of this group be created.

Olsen also stated that Hank Davis had shared with the whole committee some suggestions for the technology enhancement proposals. He asked the Student Technology Fee Subcommittee to consider the suggestions.

2. Technology Standards Subcommittee

Hank Davis, chair of the Technology Standards Subcommittee, reported that the committee has met once and has agreed to meet throughout the summer session. He stated this subcommittee would review issues involving compatibility and connectivity support. Also, it will prioritize support issues and develop criteria to prioritize them. He stated it would review the total cost-of-ownership and support structure.

3. Technology Strategy and Planning Subcommittee

Pat Fewell, chair of the Technology Strategy and Planning Subcommittee, stated that the subcommittee has met once and discussed what technology is and the subcommittee's role. Planning was also discussed. One member has suggested looking into site licenses and how to avoid unnecessary spending of resources. Fewell stated this subcommittee would meet again during the summer session..

4. Academic Technology and Instructional Support Subcommittee

Bill Gibbs, chair of the Academic Technology and Instructional Support Subcommittee, stated the subcommittee would conduct its first meeting May 5, 1999.

2. Residence Hall Cabling Update

Olsen asked Dave Henard to update the committee on the progress of residence hall cabling. Henard stated that seven bids ranging from $2.9 million to $5.5 million were received for the wiring project alone. Henard explained that $4.22 million is the total expected cost for cabling and construction with a contingency built into that total. He continued that the university is now working on the data electronics portion of the bid, with the RFP due to be processed May 6, 1999. Henard added that there are several vendors interested in this portion of the project. Keith Cosentino questioned Henard about the time frame of this project. Henard answered that the project has been broken down into different stages with the construction of wiring closets this summer, followed by access via electronics within five buildings in the spring semester of 2000. The project is to be completed in the spring of 2001.

3. Other

Hank Davis had concerns about overlapping responsibilities, with four different subcommittees reviewing the same criteria for ATAC. Olsen suggested that the list serve, which was set up for this committee to communicate through, could be a solution. Jeff Cross stated there would be times when one or more subcommittees would look at a given issue. Bill Witsman offered that the chairs of each subcommittee forward their meeting minutes to be posted on the ATAC site. He added that every member would be notified of any new postings. Olsen asked that subcommittee chairs forward copies of their minutes to John Henderson to be posted on ATAC's list serve so that all members could review issues in other areas.

Henderson announced Laurie Neese had accepted a new position within Information Technology Services and this would be her last ATAC meeting as the recorder of minutes. Henderson thanked her for the excellent job she did with the minutes this year and asked that everyone give her a round of applause. Olsen asked that the minutes reflect the high quality of her work recording ATAC minutes.

Allen Lanham stated that due to the renovations and expansion of Booth Library, the BOG room no longer would be a campus meeting space after May 21, 1999, for the next 2 1/2 years. He added that the library staff looks forward to opening a new campus meeting and conference space when the renovation is complete.

Jeff Cross, in Teshome Abebe’s absence from campus, extended the Provost’s regards to the committee.

Meeting adjourned at 3:01 p.m.

Submitted by Laurie Neese, recorder.