Academic Technology Advisory Committee
Draft of Minutes of the February 6, 2004, Meeting

Members present:
Carlos Amaya, Alan Baharlou, Lucy Campanis, Mihir Chatterji, Patricia Fewell, Mary Greenlaw, Tom Grissom, Sam Guccione, John Henderson, Michael Hoadley, James Johnson, Caleb Judy, Allen Lanham, John Looby, Blair Lord, Charles Rohn, Amanda Sartore and Nackil Sung.

Members absent:
Peter Andrews, Jeff Cooley, Les Hyder, William Higelmire, Mahyar Izadi, Linda Morford and James Tidwell.

Visitors:
Steve Shrake and Toni Smith.

Approval of minutes

Blair Lord opened the meeting at 2 p.m. in Booth Library Room 4440. He then asked for approval of minutes from the December 19, 2003, meeting of the committee. Unanimous acceptance of the minutes.

Informational items

1. Lord directed committee members to note dates of future meetings.
2. John Henderson reported that Citrix servers and software are in but installers could not be here due to the weather. When installation is complete Eric Knuth will conduct demonstrations upon request.
3. Steve Shrake updated committee members on the Network Infrastructure Upgrade Project. The wiring project is well underway. The wiring crew is working 3:00 p.m. – 11:00 p.m. to avoid disruption to faculty and staff.
4. Tom Grissom updated committee members on the status of the EIU Events Calendar. A list of EIU Campus Event Calendar Proposed Policies was distributed to committee members.
5. Henderson reported that several departments have been set up on UniPrint. The Health Service Building has requested UniPrint for their student lab.
6. Michael Hoadley informed committee members that the new WebCT server is up and running. Training was provided for 18 new users.
7. Henderson reported that Key Server is an experimental system that could be used to manage software and license. Key Server is being analyzed to see if it could be of benefit to the campus.
8. Hoadley updated the committee on the benefits of TECnet training. TECnet will provide training on a variety of software and Key Server will enable people to have access to the software after training. The TECnet training schedule is available on the web.
9. Hoadley informed the committee that there are two types of TEAM Professional Development Grants (PDG):
   1. funds for staff to attend conference;
   2. funds to bring presenters to campus.
   20 applications were received and 17 were funded.
10. Hoadley explained the purpose of the TEAM Planning, Implementation and Evaluation Grants (PIE). These grants will replace the Technology Enhanced and Delivered Education (TEDE) Grants. Hoadley distributed and handout containing details for the TEAM PIE Grants.
11. Alan Baharlou reported on the CTPC has prepared a proposal and will be submitting it to the committee in the near future.

Discussion Items

1. Subcommittee reports
   1. Student Technology Fee subcommittee
      Baharlou presented committee members with a written progress report concerning the maintenance, replacement and upgrading of all multimedia systems. All ATAC multimedia systems have been examined by John Looby. At this time the subcommittee does not feel that an increase in student technology fees is necessary to maintain, replace or upgrade the current systems.
   2. Technology Standards subcommittee
      Grissom reported that the subcommittee continues to work towards the EIU Campus Events Calendar.
   3. Coordination of Technology Resources subcommittee
      Henderson reported that this subcommittee is waiting on the CTPC report. One of their first tasks will be to collect data on faculty and staff machines.

New Items

1. Chat Chatterji reported that the residents of the dorms and university housing were hit hard by the most recent virus attack. Chatterji requested that this committee consider ways to help the student population with resources to lessen the impact of viruses. Baharlou made a motion that Chatterji convene an ADHOC group to review possible solutions. Seconded by Charles Rohn. Motion approved.
2. Members of the committee discussed issues relating to basic computer competency testing.

Other

1. Nackil Sung reported that the Library is evaluating the process of sending notices through EIU e-mail addresses.
2. Hoadley reported that the LabMan Conference will be held here at EIU June 28 & 29, 2004. Meetings will be held in Buzzard Hall and Lumpkin Hall. Attendance is expected to be between 150 and 200.
3. Hoadley reminded committee members that Triad lab will be closed May 8 through August 8, 2004 for installation of steam pipes and work on buildings around Triad.

The meeting adjourned at 3:23 p.m.

Submitted by Julie Davis, recorder