Office of the Registrar - Eastern Illinois University

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Late/Retroactive Withdrawal

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Policy for Late/Retroactive Withdrawals

A student may request a late-retroactive withdrawal through the course instructor when a documented illness or other extraordinary circumstance prevents withdrawal from a course by the established deadlines.

Failing a course is not an appropriate reason to seek a late/retroactive withdrawal. Students who are failing a course should follow the "Repeating Courses" policy stated in the catalog.

The Office of the Registrar will forward all appeals of the Registrar's determination of Late/Retroactive Withdrawal requests to the Appeal Committee, whose decision is final.

Procedures for Submitting/Responding to Late/Retroactive Withdrawal Requests

Students seeking a total medical withdrawal should be referred to Health Services or Counseling Center.
The student should complete a "Late/Retroactive Withdrawal Request" form (obtained from the Office of the Registrar) which clearly states the reason for the request, and take it to the instructor of the course.
The course instructor should sign the form, provide information regarding the withdrawal, and forward it to the chair of the department in which the course was taught.
The chair should sign the form, make a recommendation regarding the granting of the request, and forward the form to the Office of the Registrar.

Upon receipt of the completed form, the Registrar will determine the granting of a late/retroactive withdrawal consistent with applicable policy. The Office of the Registrar will forward all appeals of the Registrar's determination of Late/Retroactive Withdrawal requests to the Appeal Committee, whose decision is final.

Effective Fall 2008, students will be assessed a non-refundable $25 Late/Retroactive Withdrawal Fee per late semester hour requested with a maximum of $100 per occurrence.

Examples:

A student withdraws from a 3 semester hour course.
3 X $25 = $75.00 charge for late withdrawal.

Student enrolled in 12 semester hours and withdraws from all courses at the same time.
$100 maximum charged per occurrence.

This fee will be assessed upon the request of late/retroactive withdrawal no matter the final outcome (approved/denied).

Office of the Registrar • 1220 Old Main • (217) 581-3831