• Goto Directions for Completing Form B - Recruitment Plan
  • Goto Directions for Completing Form C - Candidate Selection
  • Goto Directions for Completing Form D - Request to Offer Appointment
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    Directions for Completing Form B Recruitment Plan

    Form B is the Recruitment Plan and describes the screening process. It may be completed on the computer and forwarded to the next signatories as an attachment to an e-mail. If you choose to use this method, the carbon hard copy does not need to be circulated. Upon signing the Form B, the Office of Civil Rights will return to you electronically the completed Form B. You may print a hard copy for use by the screening committee chairperson and others.

    Instructions for Chairpersons or Other Hiring Agent

    Please fill out all fields on the form. If a field does not apply, please not by using N/A or None in the blank. Your tab key will allow you jump from field to field or you can use your mouse and click in the appropriate field. Sign the form by entering the appropriate name and date at the end of the form. Upon completion, name the form the following way "Form B xxxx" with the xxxx representing the position number (listed on the Form A, also called the PAR). For example, you might save as Form B f345.

    PDF - Click on the link at the bottom of the page to send the saved Form B to the dean/director by e-mail as an attachment. You will need to know the e-mail address of this individual.
    WORD - You will send your saved document as an e-mail attachment.
    Click here for more information about sending attachments.

    Instructions for Dean or Other Administrator Reviewing Form B Forwarded From Chairperson/Hiring Agent

    Review the information on the form. DO NOT CHANGE ANY INFORMATION THAT HAS BEEN PREVIOUSLY ENTERED ON THE FORM. If you have changes or amendments to the form, please make them in the comment section near the bottom of the form. You may move from one area to another by either using your mouse and clicking in the area, or using your tab key. If there are no changes or amendments please enter "none" or "no changes" in the boxes.

    Enter your appropriate name and date at the end of the form. You now need to save the document. You should be able to just hit "save" and have the document save. If for some reason the name has gotten changed (for example, the position number changed, name the form the following way "form b xxxx" with the xxxx representing the position number. Note where the file is being saved, you will be sending it to the Office of Civil Rights.

    PDF - Click on the link at the bottom of the page to send the saved Form B to the dean/director by e-mail as an attachment. You will need to know the e-mail address of this individual. The e-mail address should automatically fill in. If not, you will be sending it to civil@eiu.edu.
    WORD - You will send your saved document as an e-mail attachment.
    Click here for more information about sending attachments.

    Please telephone the Office of Civil Rights (581-5020) or e-mail, if you have questions or difficulties.

    To Complete Forms C and D

    The Hiring Agent (Chairperson or Director) may complete these forms on the computer and print them. Forward these signed forms with the attached files to the dean or other line administrator.

    1. Click on the link (PDF or Word) to open the document. When working with these documents in Word, they are best viewed in the print layout (this is found under the 'view' menu on the main toolbar).

    2. Starting at the top, enter all information concerning the position. Be sure to fill out all areas. You can move from one area to another by either using your mouse and clicking in the area, or using your tab key. PDF documents have a space a the end for additional text space, Word document areas will expand as you type. If an area does not apply, please mark it with n/a or appropriate marking.

    3. Save the document and print it. Sign in the appropriate place and forward with attached files to the dean or other line administrator.

    Please telephone the Office of Civil Rights at 518-5020, if you have any questions or difficulties.

    -- MS OUTLOOK

    1. Create a new e-mail In the TO box, enter the e-mail address of the next individual the form needs to be sent to (if you do not know their e-mail, you can do a search from Eastern's homepage to get it, look in the campus phonebook, or call the individual. If you are sending the form to the civil rights office, the e-mail address is civil@eiu.edu)

    2. In the subject line, type, "form b xxxx". Just like you had saved the file. Therefore, if the file was "form b f345" then you type, "form b f345" in the subject line. You may add text in the body of the e-mail, although it is not required.

    3. Either click on the paperclip icon on the toolbar or click on "Insert" and then on "file". A box will come up that will allow you to now choose the file you want to attach. This is why it is important to remember where you have saved the document. Click on the document to highlight it, and then click on INSERT. The file is now attached to your e-mail

    4. Click on your send button. You will receive a copy of the completed form b after it has made it through all appropriate offices.


    -- NETSCAPE

    1. Create a new e-mail by clicking on New Msg. A new screen will open up. In the TO box, enter the e-mail address of the next individual the form needs to be sent to (if you do not know their e-mail, you can do a search from Eastern's homepage to get it, look in the campus phonebook, or call the individual. If you are sending the form to the civil rights office, the e-mail address is civil@eiu.edu)

    2. In the subject line, type, "form b xxxx". Just like you had saved the file. Therefore, if the file was "form b f345" then you type, "form b f345" in the subject line. You may add text in the body of the e-mail, although it is not required.

    3. Either click on the paperclip icon (attach) on the toolbar and then click "FILE" or click on "FILE" and then on "ATTACH" and then on "FILE". A box will come up that will allow you to now choose the file you want to attach. This is why it is important to remember where you have saved the document. Click on the document to highlight it, and then click on OPEN. The file is now attached to your e-mail Your top area of your e-mail might change to the attachment tab that will show all items attached to your e-mail To return to the address, click on the top tab (located on the left side). As well, if it did not change, you can click on the attachments tab (the one with the paperclip) to view your files.

    4. Click on your send button. You will receive a copy of the completed form b after it has made it through all appropriate offices.