REGULATIONS SECTION: I. BOARD PROCEDURES Issued: April 21, 1997

SECTION I. Board Procedures

1. Board of Trustees

   The Board of Trustees is a body corporate and politic of the State of Illinois created to operate, manage, control, and maintain Eastern Illinois University. The Board of Trustees of Eastern Illinois University shall be referred to in these regulations as the "Board."

2. Board Regulations

   Board Regulations are general statements of policy or procedure adopted by the Board concerning the conduct and operation of the Board or the University under its jurisdiction within the framework of the Board's Governing Policies. Guidelines, policies, or other Board actions directed to specific situations are not to be construed as Board Regulations.

3. Adoption, Amendment, or Repeal of Board Regulations

   1. Board Regulations may be adopted, amended, or repealed at any regular meeting of the Board by a majority vote of the voting membership of the Board. Requests for the adoption, amendment, or repeal of Board Regulations shall be submitted to the Chairperson, who shall notify the Board of such requests. Except as specified in paragraphs 3. and 4. below, the adoption, amendment, or repeal of Board Regulations shall occur only after a proposal for adoption, amendment, or repeal has been presented to the Board for first reading.

   2. Board action on the proposal shall not be taken earlier than the next regular meeting following first reading. The Chairperson will make the proposal available to interested parties through the library. Up to ten days prior to the Board meeting at which action is to be taken, members of the faculty, staff, and student body may submit their views and comments in writing to the Chairperson for distribution to the Board together with a recommendation for action on the proposal.

   3. The President is authorized to make nonsubstantive amendments to the Board Regulations as may be necessary for such purposes as name or title changes, correcting typographical errors and cross-references, and updating citations.

   4. When justified by timing considerations or the nature of the subject matter, proposals for adoption, amendment, or repeal of Board Regulations may be acted upon by the Board at the time of first reading.

   5. Subject to approval of the Board of Trustees, interpretations of Board Regulations shall be issued in writing by the President upon request of Board members or upon the President's own initiative.

4. Compilation of Bylaws, Governing Policies, and Regulations

   The President shall maintain an official compilation of the Board's Bylaws, Governing Policies, and Regulations and shall provide copies to members of the Board. Copies shall be distributed to appropriate staff and student body officers of the University, and shall be placed in the university library for use by interested persons.

5. Delegation of Authority

   1. The authority delegated by the Board Regulations to the President may be further delegated by the President in writing to appropriate and responsible officials of the University.

   2. The President shall identify by position the persons authorized to act in his/her place in the event of absence from the office of more than a week or other unavailability. The President shall notify the Board in writing of such delegation of authority.

6. Board Meetings

   1. Agenda

      The President, in consultation with the Chairperson of the Board, shall develop an agenda prior to each Board meeting. The President shall normally mail meeting materials to Board members, and other appropriate parties at least seven days prior to the next scheduled meeting. Distribution of meeting materials may be subject to reasonable limitations in the case of special or emergency meetings.

   2. Reports

      The President shall develop a format and schedule for reports to the Board. Items presented to the Board shall be submitted either for action or information. Each item presented for action shall be accompanied by an appropriate resolution or recommendation to provide a clear record of the action taken by the Board.

   3. Presentations:  At the end of each Board meeting, a period of time will be set-aside for public comment.  Any individual desiring to address the Board will be allowed up to five minutes for comments or questions.  Only one person may speak on behalf of an organization.  Public comment would not be approved on disputed matters that are being addressed in internal university processes such as grievances, student judicial proceedings, pending bids, labor negotiations, etc.  The following procedures shall be followed:

      1. Persons desiring to address the Board on other than current agenda items shall submit a written request to the President at least ten calendar days prior to the Board meeting

         1. The request shall include the name and address of the person wishing to speak, the name of the group represented, and a summary of the presentation.

         2. The President and the Chairperson shall consult with respect to each request to address the Board.

         3. At least three calendar days before the meeting, the President shall indicate to each person properly submitting a request to address the Board whether the request will be granted or denied.

         4. If the request is granted, the form and duration of the presentation shall be subject to rulings of the Chairperson.

      2. Persons desiring to address the Board on current agenda items shall submit their name, address, name of group represented, and the topic to be addressed to the Board Chairperson prior to the time allotted for public comment.

      3. Because of heavy demands on the Board of Trustees, the total time for presentations will be limited to 20 minutes unless the Board moves for and approves a longer period. Persons wishing to address the Board, but are unable to do so, may submit a written statement to the Board.

   4. Recording of Meetings

      Any person may record by tape, film, or other means the meetings of the Board or its committees required to be open by Illinois law, provided that, if the recording process interferes with the overall decorum and proceeding of a meeting, such recording shall be discontinued at the request of the Chairperson or other presiding officer.

   5. Publication of Proceedings

      A report of the proceedings of the Board shall be published for each fiscal year in sufficient number for distribution to interested parties.